Healthcare Scheduler / Staffing Coordinator

Job overview

We’re looking for an organized, detail-focused, and proactive Healthcare Scheduler / Staffing Coordinator to support a growing healthcare staffing operation. The role centers on arranging nurse coverage for client facilities, keeping every shift filled efficiently, and delivering a high standard of service to both healthcare professionals and client organizations.

This position is a strong fit for someone with a background in healthcare staffing, workforce scheduling, recruiting, or a closely related area who performs well in a busy environment where clear communication, sound judgment, and strong organization matter.

Schedule

Monday to Friday, 9:00 AM to 5:00 PM EST.

Responsibilities

• Arrange and assign nurses to client shifts according to availability, credentials, qualifications, and facility needs.
• Keep schedules accurate and current so staffing coverage remains sufficient at all times.
• Stay in touch with nurses about shift assignments, availability changes, updates, and staffing requirements.
• Act quickly when there are call-offs, short-staffing situations, or urgent schedule changes.
• Develop and maintain strong working relationships with nurses, healthcare professionals, and client facilities through professional communication.
• Work alongside recruiting and staffing teams to support a reliable flow of qualified nursing talent.
• Track and update staffing information in the company’s scheduling and workforce systems.
• Confirm that assignments align with credentialing rules and client expectations.
• Deliver responsive customer support to both healthcare professionals and clients.
• Prepare scheduling summaries and staffing updates as needed.
• Help refine scheduling workflows and improve workforce management efficiency.

Requirements

• Prior experience in scheduling, staffing coordination, workforce management, recruiting, or a similar function.
• Experience in a healthcare staffing agency, healthcare setting, or healthcare recruitment environment is strongly preferred.
• A solid grasp of scheduling and staffing workflows.
• Ability to juggle multiple tasks and deadlines in a fast-moving setting.
• Strong attention to detail and excellent organizational ability.
• Good problem-solving skills and sound decision-making.
• Comfort working independently with limited supervision.
• Excellent written and spoken English.
• Strong customer service and relationship-building abilities.
• High-level time management, accuracy, and data-entry skills.
• Ability to prioritize, multitask, and adapt when requirements change.
• Professional, positive communication style when dealing with clients and healthcare staff.
• Proficiency with Google Workspace, including Docs, Sheets, Gmail, Calendar, and Drive.
• Experience with scheduling tools, staffing platforms, workforce systems, or applicant tracking systems is preferred.
• Willingness and ability to learn company-specific software and internal tools.
• Strong computer navigation skills.
• Experience scheduling nurses, CNAs, caregivers, or other healthcare workers is preferred.
• Familiarity with healthcare credentialing and compliance requirements is preferred.
• Healthcare recruiting or talent acquisition experience is preferred.

Perks and benefits

• Fully remote, work-from-home arrangement.
• Salary of $700 per month, or $175 per week.
• Opportunities for professional growth and development.
• Supportive and dynamic team environment.
• Full-time schedule, Monday to Friday, 9:00 AM to 5:00 PM EST.
• Job stability and security.
• Paid time off (PTO).
• Inclusive workplace culture.
• Upskilling opportunities.
• Strong team support.
• Career advancement opportunities.

Additional information

This role is fully remote and follows a Monday-to-Friday schedule. The organization emphasizes a supportive environment, growth opportunities, and a stable full-time position.