Executive Legal Secretary

About the Role

This role is suited to a highly organized, discreet, and proactive professional who will assist the Legal Department and its senior leaders. The position is central to keeping legal workstreams running smoothly through strong administrative coordination, executive support, document handling, and liaison with key stakeholders. Because the role involves highly sensitive information, it calls for excellent judgment, confidentiality, and the ability to perform well in a busy environment.

What You Will Do

• Deliver executive-level administrative support to senior legal leadership.
• Run complex calendars, arrange meetings, organize travel, and manage departmental coordination needs.
• Draft, edit, format, and organize correspondence, reports, presentations, contracts, and other legal or corporate documents.
• Keep legal files, records, and document storage systems well structured, accurate, and aligned with internal governance standards.
• Work with internal teams and outside contacts on legal, corporate, and administrative matters.
• Track important legal dates, contractual duties, regulatory filings, and other time-sensitive tasks.
• Support legal operations by helping with documentation, approvals, workflow follow-up, and day-to-day department administration.
• Handle confidential business and legal information with a high degree of professionalism and care.
• Contribute to management reports, board packs, and other senior-level materials when needed.
• Take part in process improvements that make legal administration more efficient and effective.

Requirements

• Background in a legal department, corporate legal setting, executive assistance, or a comparable administrative role.
• Good working knowledge of legal paperwork, record keeping, and administrative workflows.
• Strong planning, organization, prioritization, and time-management abilities, with close attention to detail.
• Proven ability to manage private and sensitive information with complete discretion.
• Advanced to expert capability with Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to create polished reports, presentations, and complex professional documents.

Preferred Experience

• Exposure to contract management systems, document control platforms, or legal operations processes.
• Strong command of both Arabic and English, in speaking and writing.
• Previous experience in a corporate legal, regulatory, or government-related environment.
• Experience supporting board meetings, committee sessions, or executive-level documentation.

About Qatar Free Zones Authority

The Qatar Free Zones Authority is an independent body established in 2018 to oversee and regulate Qatar’s free zones. It supports businesses with high-quality facilities and benefits designed to help them grow internationally, while also contributing to Qatar’s economic development and diversification.