Executive Assistant

About the Organization

Johns Hopkins All Children's Hospital stands as a leading clinical and academic pediatric health system, specializing in the care of infants, children, and teenagers facing complex medical challenges. Recognized in numerous specialties by U.S. News & World Report, the hospital offers innovative therapies and treatments. With over half of its 259 beds dedicated to intensive care, it serves as the primary pediatric referral center for Florida's west coast, managing critically ill patients and advanced surgical cases.

Position Overview

This role provides comprehensive administrative assistance to Vice Presidents and senior executives, independently managing sophisticated tasks efficiently and punctually. Strong communication and interpersonal skills are essential to serve a broad network of internal and external stakeholders. Familiarity with Johns Hopkins institutional and departmental policies is necessary.

Key Duties and Responsibilities

• Deliver advanced administrative and office support to top-level hospital leadership.
• Act as the main administrative liaison between executives and hospital departments as well as external partners.
• Maintain confidentiality to protect sensitive information and operational integrity.
• Develop, implement, and oversee departmental office procedures and systems, interpreting policies for others.
• Serve as the primary source of information and contact for department clients.
• Maintain professional growth through workshops, literature review, networking, and involvement in relevant professional groups.
• Coordinate complex calendars, organize meetings, schedule appointments, and manage travel arrangements.
• Effectively prioritize conflicting demands, respond proactively, and ensure project completion, often under tight deadlines.

Qualifications

• Bachelor's degree with no experience, or Associate's degree with at least 2 years of relevant experience, or High School diploma/GED with 4 years of directly related experience.
• Experience in project coordination and managing databases.
• Thorough understanding of office management systems and proficiency with Microsoft Office.
• Strong English communication skills, both written and spoken.
• Competency in arranging travel logistics.