Executive Assistant to the EVP Chief Marketing Officer

About the Role

Join a purposeful and successful team dedicated to achieving results through an inclusive and high-performing work environment. The Executive Assistant position offers critical administrative and strategic support directly to senior leaders, specifically the Executive Vice President, Chief Marketing Officer, ensuring smooth daily operations.

Key Responsibilities

• Deliver high-level administrative assistance including calendar and time management to the EVP, Chief Marketing Officer.
• Exercise discretion, confidentiality, sound judgment, and deep organizational insight to prioritize executive agendas.
• Coordinate complex scheduling, managing priorities and conflicts to keep executives aligned with daily and long-term objectives.
• Plan and organize meetings, events, logistics, materials preparation, minute taking, offsite and community engagements, and external functions.
• Manage incoming and outgoing communications such as emails, phone calls, reports, and internal correspondences.
• Compile and verify materials for executive presentations, reports, speeches, and meetings.
• Arrange executive travel including flights, accommodations, transport, and itineraries.
• Handle expense processing and monitor billing and expenditures diligently.
• Serve as a vital liaison and gatekeeper between internal and external parties including vendors, colleagues, and customers.
• Support process improvements and ensure adherence to global policies and business control standards.
• Assist with risk management, compliance, operational protocols, AML/ATF, sanctions, conduct, and business continuity efforts, occasionally taking on Business Continuity Plan responsibilities.
• Foster a customer-centric, inclusive, and high-performance culture by building strong relationships and embodying the organization's values and Code of Conduct.

Required Qualifications and Skills

• At least two years of experience in an administrative assistant role.
• Expertise in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Experience navigating large, complex organizations with broad stakeholder networks.
• Excellent organizational abilities, independence, and a proactive, solution-focused mindset.
• High discretion and confidentiality in handling sensitive matters.
• Strong adaptability to dynamic and complex environments.
• Effective time management, verbal and written communication, and presentation capabilities.

Benefits and Culture

• Opportunity for a fulfilling career path with diverse professional growth options.
• Commitment to making a positive community impact for employees and clients alike.
• Competitive compensation package including annual bonuses, flexible vacation policies, personal and sick days, and comprehensive benefits beginning day one.
• Active dedication to Diversity, Equity, Inclusion, and Allyship, cultivating an inclusive culture where employees are valued, respected, and empowered without bias.
• Accessibility and workplace accommodation initiatives to ensure an inclusive and barrier-free environment for all employees.

Location

Toronto, Ontario, Canada

Equal Opportunity

The organization values the diverse skills and backgrounds every individual contributes and strives to maintain a workplace inclusive and accessible to all. Accommodations during recruitment are provided upon request.