Executive Assistant to the CEO

About Jasper

Jasper stands as a foremost AI marketing platform, empowering leading global companies to revolutionize their marketing processes. Through enhanced brand consistency, efficiency, and tailored personalization at scale, Jasper drives superior ROI. Acknowledged by Fast Company as one of the "Top 15 Most Innovative AI Companies of 2024," the company supports nearly 20% of the Fortune 500, including clients such as Prudential, Ulta Beauty, and Wayfair. Established in 2021, Jasper operates as a remote-first organization with team members across the US, France, and Australia.

Role Overview

This position serves as a trusted strategic partner to the CEO, amplifying his impact by offering exceptional organizational support and handling confidential information with utmost care. Responsibilities include meticulous management of the CEO's schedule, travel plans, meeting preparations, alongside strategic assistance in organizational workflows.

Key Responsibilities

• Coordinate and maintain the CEO's calendar, scheduling meetings, prioritizing requests, and ensuring deadlines are met efficiently.
• Facilitate communication between the CEO and internal teams to support seamless collaboration.
• Support Executive Team routines including weekly meetings, creative sessions, and quarterly retreats.
• Arrange travel and external engagements with precise attention and contingency planning.
• Assist in preparing materials and managing workflows aligned with the CEO's top priorities.
• Proactively identify challenges and implement effective solutions to sustain momentum on critical tasks.
• Collaborate with Senior Manager, Executive Operations and cross-functional leaders to refine executive processes.
• Support the CEO’s interactions with the Board and senior stakeholders by preparing materials and coordinating logistics for high-level meetings.

Candidate Profile

• At least 7 years of executive assistant or similar administrative experience, preferably with 2-4 years supporting a CEO or Founder.
• Proven organizational and time management expertise with strong prioritization skills.
• Excellent written and verbal communication tailored for executive and Board-level interactions.
• Sound independent judgement with the ability to discern issues requiring escalation.
• Trustworthy in managing sensitive and confidential matters with discretion.
• Strong problem-solving aptitude with capacity for autonomous work.
• Outstanding interpersonal skills for building effective relationships within and outside the organization.
• Adaptable and flexible to thrive in a dynamic, fast-paced environment.

Compensation

The role offers a transparent base salary range between £85,000 and £100,000, adjusted according to experience, skills, and qualifications.

Benefits & Perks (UK)

• Comprehensive private medical and dental insurance.
• Workplace pension with 3% employer contributions.
• Opportunity to participate in equity grants.
• Flexible paid time off with an annual FlexExperience budget of $900.
• Personal health support through a $1,800 yearly FlexWellness program.
• Life assurance and income protection insurance.
• Generous home office setup budget.
• Annual $1,500 stipend for learning and development.
• Paid parental leave of 16 weeks.

Diversity and Inclusion

Jasper strives for a diverse workforce across all levels, celebrating varied backgrounds and fostering inclusivity, recognizing that diversity is vital to innovation and superior customer service. The company is an equal opportunity employer, prohibiting discrimination on numerous protected grounds.

Work Location

This is a fully remote role for UK-based candidates. Preference is given to those residing in London due to occasional required in-person meetings at the London office.