Executive Assistant to Managing Director

Position Overview

Algoji Enterprises Private Limited is seeking a highly organized and dependable Executive Assistant to work directly with the Managing Director. This pivotal role involves acting as the primary liaison across various business functions and requires a proactive individual who takes initiative, solves problems, and helps build efficient systems.

Key Duties and Responsibilities

• Manage the Managing Director’s calendar, meetings, and travel schedules.
• Prioritize daily tasks and ensure timely follow-ups.
• Prepare meeting agendas, document Minutes of Meetings (MoMs), and maintain action trackers.
• Compose professional emails, reports, and business correspondence.
• Represent the Managing Director in communications as needed.
• Coordinate with clients, investors, technology, marketing teams, sales agencies, chartered accountants, legal advisors, vendors, business partners, service providers, and internal staff.
• Handle HR and administration aspects such as recruitment coordination, interview scheduling, candidate follow-ups, employee record maintenance, and onboarding assistance.
• Support accounts and finance by liaising with accountants, maintaining expense records, tracking invoices and payments, managing GST and financial documentation, and preparing MIS reports using Excel.
• Conduct business research, market and competitor analysis, prepare presentations and information for management decisions, and explore new business opportunities.
• Utilize AI and productivity tools including ChatGPT, Microsoft Copilot, Google Gemini, Excel, PowerPoint, Google Workspace, and Canva to optimize workflows.
• Frequent travel across India for meetings, conferences, exhibitions, and official events is mandatory, including multi-day outstation trips.

Preferred Candidate Attributes

• Excellent fluency in English and Hindi, both written and verbal.
• Strong command of email writing and professional etiquette.
• Proficient in MS Excel, PowerPoint, Google Workspace, and AI productivity tools.
• Skilled in research, documentation, time management, multitasking, problem-solving, follow-up, and presentations.
• Demonstrates smartness, maturity, high energy, good presentation, organizational skills, trustworthiness, loyalty, confidentiality, positive attitude, quick learning, self-motivation, ownership, calmness under pressure, solution orientation, and ability to work with senior management.

Qualifications and Experience

Bachelor’s or Master’s degree in any field is preferred. Backgrounds in MBA, business administration, mass communication, public relations, marketing, corporate communication, or psychology are advantageous. Between 2 to 5 years of relevant experience is preferred, though exceptional fresh graduates with strong communication and maturity will also be considered.

Working Schedule

The role requires presence Monday through Saturday, with frequent business travel required.

Compensation and Benefits

The monthly salary ranges from ₹35,000 to ₹45,000, with performance-related incentives based on quality of execution, ownership, timely task completion, process improvement, coordination, special projects, and overall contributions. Employees can expect direct exposure to senior leadership, opportunities across multiple functions, rapid career advancement, and a learning-centric environment.