Executive Assistant to Founder and CEO

About KAYALI

Established in 2018 by beauty entrepreneur Mona Kattan, KAYALI is a fragrance brand inspired by Middle Eastern heritage and the art of scent layering. The brand partners with distinguished perfumers to craft unique, long-lasting, cruelty-free fragrances presented in exquisitely designed bottles. KAYALI's mission is to empower individuals to feel exceptional by building a worldwide community of fragrance enthusiasts through innovative scent experiences and education.

Role Overview

The Executive Assistant to KAYALI's Founder and CEO acts as a key collaborator to ensure smooth daily operations and allows leadership to concentrate on global expansion and innovation. The role requires outstanding organizational capabilities, discretion, and an understanding of luxury brand environments.

Key Responsibilities

• Efficiently organize complex global calendars, handling priority meetings, investor engagement, and international travel arrangements while managing time zone differences, travel visas, and accommodations.
• Serve as the central communication liaison for internal staff, partners, and high-profile clients, managing correspondence with professionalism and prioritizing urgent matters.
• Draft and prepare briefing materials, presentations, and analytical reports for board meetings, investor sessions, and market research insights.
• Assist in monitoring objectives of steering committees, tracking KPIs, budgeting, and expense documentation for executive evaluation.
• Coordinate cross-department projects like leadership gatherings and strategic planning events, as well as plan exclusive luxury product showcases, executive summits, and client dinners, including managing invitations and vendor relationships.
• Safeguard confidential information, including sensitive contracts and intellectual property; maintain organized digital filings and optimize office workflows.

Candidate Requirements

• Minimum five years of experience supporting C-suite executives, ideally within luxury goods, beauty, or fragrance sectors.
• Proficient in Microsoft Office, CRM tools such as Salesforce, and virtual conferencing technologies.
• Fluent English communication skills; additional languages like French or Arabic are advantageous.
• Demonstrated agile problem-solving abilities in fast-moving, multicultural settings.
• Detail-oriented, proactive, and capable of managing multiple priorities with professionalism and courtesy.
• Familiarity with fragrance creation processes, supply chain logistics, or luxury retail operations is preferred.
• Experienced with organizing international travel and managing virtual teams across different time zones.

Benefits

• Comprehensive medical, dental, and vision insurance plans.
• Flexible magic days off.
• Dedicated volunteer day.
• Birthday leave.
• Egg freezing benefits.
• Employee discounts on all brand products.
• Quarterly gifting of company products.

Diversity and Inclusion

KAYALI is devoted to cultivating inclusive teams and an equitable workplace free from discrimination based on background, identity, or personal status. The company welcomes applicants requiring accommodations during hiring or interview processes.