Executive Assistant to the CEO & Chief of Staff

About the Position

Based in New York City, this full-time, onsite role seeks a highly organized and proactive Executive Assistant to provide dedicated support to the CEO and Chief of Staff of N4XT, a dynamic company bridging fashion, culture, events, and technology.

Key Responsibilities

• Manage complex calendars for CEO and Chief of Staff, coordinating all types of engagements including internal meetings, client interactions, partner and investor appointments, and personal commitments.
• Exercise strong judgment in prioritizing meetings by evaluating timing, preparation needs, participants, and relevance to leadership objectives.
• Proactively identify potential scheduling conflicts and protect leadership’s time to facilitate impactful conversations at optimal moments.
• Oversee coordination of business and personal activities including appointments, reservations, errands, and daily logistics.
• Organize domestic and international travel arrangements encompassing transport, lodging, detailed itineraries, and handling last-minute modifications.
• Prepare leaders for meetings by compiling relevant materials, conducting research, arranging schedules, and providing contextual background.
• Attend selected meetings to document decisions and action items, subsequently managing follow-ups to ensure progress on priorities.
• Maintain management of expenses, contacts, company calendars, files, onboarding documentation, and repeat workflows.
• Support investor relations by preparing materials, maintaining data rooms, and scheduling investor communications.
• Conduct research and assist in developing spreadsheets, presentations, and executive-level documentation.
• Assist with special projects and execute on-site coordination during New York and Los Angeles Fashion Week events.
• Manage show seating, ticketing, invitations, and master guest lists with keen knowledge of the fashion industry and its key participants.
• Handle sensitive business and personal information with absolute confidentiality and discretion.
• Identify operational needs, solve problems proactively, and step in across functions to ensure seamless business operations.

Candidate Profile

• Possesses 1-2 years of experience as an Executive Assistant supporting senior executives.
• Holds a bachelor’s degree.
• Exhibits exceptional organizational, meticulous attention to detail, and superior time management skills.
• Demonstrates strong critical thinking, effective prioritization, and problem-solving capability.
• Exercices excellent judgment and foresight to anticipate requirements and stay ahead of tasks.
• Communicates clearly and professionally in both written and verbal forms.
• Maintains complete discretion handling confidential business and personal information.
• Skilled in advanced Excel, proficient with PowerPoint, Canva, and Google Workspace tools.
• Displays solid research and analytical competencies.
• Experience with managing investor materials or data rooms is advantageous.
• Has knowledge of the fashion sector and confidence engaging senior clients, creatives, talent, investors, and VIPs.
• Flexible to travel and work occasional evenings or weekends during major events.

About N4XT

N4XT innovates the connections between designers, brands, technology partners, and consumers within fashion. As the organizer of New York Fashion Week and Los Angeles Fashion Week, the company delivers platforms and experiences that intersect culture, commerce, creativity, and innovation. This position offers direct involvement with key decisions, relationships, and operations at a growing fashion and tech enterprise, enabling the Executive Assistant to grow alongside the company and assume greater responsibilities.

Compensation

The salary will be commensurate with the candidate’s experience.