Executive Assistant to ELT Members x2

Role overview

We are hiring two high-performing Executive Assistants to partner with members of the Executive Leadership Team. These positions go well beyond standard administrative support; they are designed for someone who can act as a dependable business partner, manage competing priorities, support governance work, and keep executive operations moving efficiently.

In this Auckland CBD-based role at the National Support Office, you will work closely with senior leaders, hospital teams, Board members, and outside stakeholders. The work includes managing complex calendars, coordinating executive correspondence, arranging travel, meetings and events, and preparing polished presentations, reports, Board papers, and other executive documentation.

You will also contribute to strategic initiatives and key organisational projects, helping maintain progress, structure, and accountability across multiple workstreams. This role calls for sharp judgment, strong initiative, and meticulous attention to detail so leaders can stay focused on delivering excellent healthcare outcomes across New Zealand.

Key responsibilities

You will be responsible for providing seamless executive support, coordinating governance activity, and ensuring the timely completion of critical deliverables. The position requires a proactive approach to anticipating needs, solving problems early, and creating order in a fast-paced senior leadership environment.

Skills and experience

• Substantial background supporting senior executives, executive teams, or board-level leaders in a complex organisation
• Hands-on experience with governance work, board meetings, committee coordination, and minute preparation
• Strong ability to organise workloads, set priorities, and handle several competing deadlines at once
• Excellent business writing skills, including the preparation of reports, presentations, and formal correspondence
• Advanced capability with Microsoft Office 365 tools such as Outlook, Word, PowerPoint, Excel, Teams, and SharePoint
• Sound financial administration knowledge, including invoices, expenses, reconciliations, and budget monitoring
• Confident stakeholder engagement skills for working with senior leaders, partners, and external contacts
• Strong discretion, professionalism, and integrity when dealing with confidential information
• High accuracy, strong follow-through, and close attention to detail
• A forward-thinking, practical mindset with the ability to stay ahead of issues
• Experience in healthcare, professional services, or another complex setting is an advantage

What we offer

• An attractive remuneration package, relocation support, and an employee referral bonus scheme
• Funded health insurance, a broad wellbeing programme, and extended Christmas/New Year break periods
• Flexible working arrangements
• Discounts with a range of partners and access to employee networks

About Southern Cross Healthcare

Southern Cross Healthcare is committed to advancing quality healthcare across Aotearoa New Zealand. The organisation is guided by three values: Care First, Better Together, and Pursue Excellence.

• Care First means leading with compassion and delivering care with genuine manaakitanga.
• Better Together reflects the value of collaboration and diverse perspectives.
• Pursue Excellence means continually improving, innovating, and striving to deliver the best results.

Equity, diversity, and inclusion

The organisation is committed to Te Tiriti o Waitangi and to building a culturally safe workplace that values equity, diversity, and inclusion. It aims to reflect the diversity of Aotearoa New Zealand and welcomes people from all backgrounds.

Support for applicants

If you have specific needs or would like to discuss support options, you can contact the Talent Acquisition team for a confidential conversation.

Additional information

These are full-time permanent positions based at the National Support Office in Auckland CBD.

The organisation invites people to join in contributing to meaningful work that helps others live their best lives through a reimagined approach to healthcare.