Executive and Personal Assistant to Creative Director

About Us

Harza Group specializes in building and expanding direct-to-consumer brands within the health, wellness, and lifestyle sectors. Their premier brand, Rejuvacare, serves over 400,000 customers and is among several brands under the Harza umbrella. The company has experienced rapid growth, expanding 12-fold in a single year to nearly 150 team members spread across more than 15 countries. Harza Group embraces a remote-first, asynchronous work style and upholds a strong culture of accountability. The Creative Office, led by the Creative Director, shapes the visual, auditory, and strategic presence of their brands.

Role Overview

This role offers a highly trusted, visible position as both an Executive and Personal Assistant directly supporting the Creative Director. It is a senior-level support role aimed at individuals seeking close insight into a dynamic creative and business operation instead of traditional administrative tasks.

Key Responsibilities

• Take full ownership of the Creative Director's calendar—manage scheduling, prioritize engagements, resolve conflicts, and rapidly adapt plans when changes occur.
• Handle inbox management and correspondence triage, provide meeting preparation with essential context, and ensure follow-through on commitments so tasks do not depend on others' memory.
• Coordinate communications and collaborate with internal teams, external partners, and vendors to accurately represent the principal's priorities, tone, and standards.
• Manage day-to-day personal responsibilities such as appointments, household errands, gifting, and routine decisions with the same rigor as business tasks.
• Plan and frequently travel internationally alongside the principal, sometimes on short notice and for extended periods, managing all logistical details including itineraries, documentation, accommodations, and transportation.
• Provide immediate, effective problem-solving in unfamiliar environments without requiring continuous escalations.
• Safeguard confidentiality regarding business plans, creative projects, and personal matters, exercising sound judgment about information sharing.
• Anticipate needs proactively by understanding the principal's work style and preferences, delivering solutions independently, and escalating only when necessary.

Requirements

• Minimum 2 years’ experience supporting a senior executive, founder, or public figure in a combined professional and personal assistant role, ideally in fast-paced, creative, or founder-driven organizations.
• Reside in Canada (mandatory).
• Willingness and ability to travel internationally extensively and on short notice, including evenings, weekends, and handling time zone changes.
• Proven discretion in managing confidential and sensitive information even under pressure.
• Strong English communication skills, both written and verbal, with the ability to represent the principal’s voice and priorities authentically.
• Familiarity with asynchronous and remote collaboration tools like Slack, Asana, and Google Workspace, maintaining proactive and structured communication across time zones.
• Calm, resourceful, and solution-driven personality that independently manages tasks under pressure and ambiguity.

Additional Benefits

• Direct access and influence with senior leadership.
• All travel expenses covered, including extensive international trips.
• Paid time off and a wellness stipend.
• Company-funded computer allowance available after meeting tenure milestones.
• Monthly bonus program and birthday gift cards.
• Allowance for in-country meetups.
• Significant opportunities for growth and increased autonomy as trust builds, with performance and discretion recognized directly by the principal.