Employment & Recruitment Specialist

Job Overview

This role requires providing exceptional customer service to recruiters, applicants, candidates, colleagues, and leadership, focusing on recruitment processes and programs. The specialist offers operational assistance to recruiters and HR management, including managing travel logistics, organizing interview schedules, handling new hire badges and orientation arrangements, and processing check requests.

Key Responsibilities

• Help with placing job advertisements and sourcing candidates.
• Coordinate pre-employment documentation, prepare reports, and communicate effectively with applicants, department managers, and recruitment staff.
• Conduct new hire paperwork sessions professionally and process pre-employment screening.
• Collect necessary pre-hire documents and perform clerical tasks as needed.
• Manage incoming calls and voicemails, demonstrating outstanding customer service skills.
• Investigate queries related to applications and job offerings until completion for all stakeholders.
• Facilitate new hire sessions covering benefit packages and paperwork, providing individual and group support.
• Gain proficiency in state licensing regulations and assess applications critically.
• Understand the full recruitment workflow from application receipt to employee start date.
• Prioritize duties wisely, exercise judgment in managing time efficiently, adapt to a fast-paced environment, maintain computer proficiency, and adhere to break and work schedules.

Minimum Requirements

• High school diploma.
• Perform high-level clerical tasks as assigned by recruiters or directors.
• Strong skills in Microsoft 365/Office applications and data entry.
• Experience with invoicing, check request processing, and executive-level support including calendar management and travel arrangements.

Preferred Qualifications

• College degree is desirable.
• Previous experience in human resources.