Job description

Participate in the Department Director's meetings involving internal teams, employees, suppliers, and partners. Accurately record meeting minutes and summaries, and ensure follow-up on action items.
Oversee the execution of the Department Director’s instructions by coordinating with section leaders, teams, and employees, maintaining an up-to-date follow-up register.
Create and improve dynamic presentations tailored to the evolving needs of the department.
Prepare, edit, and dispatch official correspondence and emails on behalf of the Department Director as required.
Coordinate scheduling, agendas, and documentation with secretaries of various committees and councils, especially for those chaired by the Department Director.
Work closely with section heads and associated offices to guarantee prompt and precise submission of institutional requirements.
Manage the department's rewards and incentives program ensuring proper implementation per approved protocols in collaboration with relevant stakeholders.
Administer the Department Director’s calendar by organizing internal and external meetings, appointments, welcoming visitors, and managing meeting requests.
Deliver comprehensive administrative support including maintaining office records and databases, handling transaction processing and employee requests, and managing logistical, financial, and technical resources of the office.

Possess a Master’s or Bachelor’s degree in Business Administration or an equivalent field.
Those with a Master’s degree are exempt from experience requirements.
If holding a Bachelor’s degree, a minimum of two years of relevant business administration experience is required.

Chief Administrative Officer