Business Support Coordinator

About the organisation

The Business Leaders' Health and Safety Forum is a senior leadership membership body in New Zealand, with roughly 450 members spread across Aotearoa. It brings together CEOs, Managing Directors, directors and other senior leaders who are committed to lifting health, safety and wellbeing leadership within their organisations. The Forum’s purpose is to help leaders create environments where people and businesses can succeed.

You will be part of a small, capable and member-focused team that values collaboration, high standards, meaningful work and excellent delivery.

About the role

The Business Support Coordinator will provide everyday systems, finance, membership and administration support to the Forum’s central Wellington team. This is a hands-on position for someone who enjoys working carefully, keeping processes organised and being a dependable support across a busy organisation.

Accuracy is central to the role. The Forum relies on clean member information, reliable CRM records, well-managed finance data, inboxes that are kept on top of, and administration that is handled properly so the broader team can support members and partners effectively.

This is a full-time, permanent position based in central Wellington.

Key duties

• Maintain CRM records and update member details whenever changes occur.
• Assist with Xero tasks, including invoice entry, credit card reconciliation and receipt handling.
• Monitor shared office inboxes and make sure follow-up actions are completed.
• Coordinate event administration, including invitations and RSVP tracking.
• Arrange travel and accommodation and manage the associated administration.
• Support office operations such as stationery, scanning and document handling.
• Provide general coordination and administrative assistance across the team.

About you

The ideal background could include administration, data entry, business support or office coordination. You should be organised, dependable, comfortable working across systems and able to handle repetitive administrative processes with care.

You will do well in this role if you like being across the detail, take pride in accurate work and enjoy helping a small team run smoothly.

What they’re looking for

• Strong attention to detail and a commitment to producing precise work.
• Good time management and the ability to balance competing tasks.
• Confidence using Microsoft Office and general business software.
• A practical, can-do approach and willingness to take initiative.
• Clear written and spoken communication skills.
• A genuine desire to contribute to the team’s success.

Additional information

This position suits someone who enjoys high-quality support work and is comfortable with routine tasks that must be completed consistently and correctly. The work is varied and purposeful, but it is grounded in dependable day-to-day administration.

Application details

Applicants were asked to submit a CV and a strong cover letter by 25 June. For further information or a confidential discussion, contact Amber Rostedt at amber.rostedt@talentinternational.com or Jacaleen Williams on 021 732 996 at Talent International.