Administrative Specialist, Compliance, APEC

Role overview

Based in Singapore, this role supports the APEC compliance function through administrative and analytical work that helps keep the department running smoothly and supports business priorities.

Administrative responsibilities

• Manage calendars, arrange travel, and organize schedules, meeting invitations, and conference call invitations.
• Handle business travel bookings and logistics, including flights, visas, accommodation, and transport.
• Process expense claims for business travel and team-related spending.
• Maintain organized records and filing systems for department documents while protecting confidentiality at all times.
• Oversee the Compliance team shared mailbox.
• Draft internal communications, emails, and presentation materials.
• Coordinate webinar sessions and in-person training logistics for compliance topics.
• Record meeting minutes and investigation interview notes, ensuring strict confidentiality.
• Keep contact lists current and accurate.
• Work effectively with colleagues across functions and levels in a diverse environment.
• Update, compile, and maintain data, reports, and related documentation.
• Create presentations and compliance communications for the Area Team, hotels, and third-party business partners.
• Handle project administration tasks and follow up on action items as needed.
• Support additional compliance team projects when required.

Analytical responsibilities

• Gather, clean, and analyze large data sets using different tools and methods.
• Review trends and identify opportunities for improvement.
• Use critical thinking and problem-solving skills to resolve issues.
• Build and maintain databases, spreadsheets, and tracking tools for key metrics and KPIs.
• Adapt priorities quickly in a fast-moving environment where urgent tasks may arise unexpectedly.

Education and experience

• A bachelor's degree in business administration is required.
• Two to three years of experience in an administrative role is expected.
• Background in data analysis is preferred.

Skills and competencies

• Strong organization and the ability to manage several priorities and projects at once.
• Self-driven approach to handling communication channels.
• Collaborative mindset with a positive, approachable attitude and strong ownership.
• Solid analytical thinking.
• High attention to detail.
• Excellent communication and interpersonal skills.
• Ability to create efficient systems that others can easily use.
• Fluent written and spoken English.
• Flexibility and adaptability.
• Strong time management.
• Fast and accurate typing.
• Proficiency with MS Excel, PowerPoint, Teams, SharePoint, and similar platforms.

Additional information

• Job number: 26073893.
• Job category: Administrative.
• Work location: 2 Harbourfront Place #06-08, Singapore, Singapore, 098499.
• Schedule: Full time.
• Remote work: No.
• Position type: Non-management.

About the employer

Marriott International is a global hospitality leader with a wide portfolio of brands, hotels, and career opportunities. The company emphasizes inclusion, equal opportunity, and a workplace where diverse backgrounds and experiences are valued.