Administrative Officer

Role overview

Jetour is seeking an Administrative Officer to support office operations, senior leaders, and cross-functional coordination in Sydney. This position plays a key part in keeping the workplace organised, compliant, and running smoothly.

Office administration and facilities

• Oversee day-to-day office operations, ensuring supplies, equipment, branding items, and facilities are maintained and available for staff use.
• Arrange upkeep of the office, manage vendors, and oversee service agreements.
• Help maintain compliance with workplace health and safety requirements.

Executive and general support

• Provide broad administrative assistance to the General Manager and senior leadership.
• Manage diaries, set up meetings, and organise travel logistics.
• Prepare, format, and circulate correspondence, reports, and minutes for internal and external use.
• Monitor shared email inboxes and route, answer, or assign incoming queries as needed.

Procurement and expenses

• Handle purchasing for office supplies, equipment, and related services.
• Support administrative budget control and track spending.
• Process expense claims and work with the Finance team on related matters.

Meetings and events

• Plan internal meetings, team functions, and employee engagement activities.
• Coordinate event logistics for dealer meetings, media events, and brand launch activities.
• Book venues, arrange catering, and manage visitor reception.

Records and documentation

• Create and maintain physical and digital filing systems for company records.
• Ensure documents are stored and archived properly in line with company policies and privacy obligations.
• Assist with putting administrative processes and procedures into practice.

Cross-functional and ANZ coordination

• Work with headquarters in China and regional stakeholders when required.
• Support administrative coordination across offices in Australia and New Zealand.
• Assist HR-related tasks such as onboarding coordination and employee record upkeep.

Qualifications and experience

This role calls for a candidate with at least 3 years of administrative or office management experience, strong English communication skills, and advanced capability in Microsoft Office tools and office management software. A degree in Business Administration, Management, or a related discipline is required. The role also suits someone who can prioritise effectively, work independently, and adapt quickly in a fast-moving environment.

Preferred background

Experience in the automotive sector, a multinational organisation, a start-up, or a newly established subsidiary will be viewed favourably. Familiarity with Australian employment legislation, workplace compliance, and business practices in Australia and New Zealand is also desirable.

Key competencies

• Strong initiative and a self-driven approach
• High attention to detail and accuracy
• Professional discretion when handling confidential information
• Comfort operating in a changing, fast-paced environment
• Confident communication across multicultural teams and regions
• Practical, solution-oriented problem-solving ability