Administrative Executive / Academic Operations Executive

Role overview

St. Mary's University in Hyderabad is seeking a well-organized Administrative Executive / Academic Operations Executive to support daily office and academic workflows. This position focuses on records handling, documentation, student data management, admissions coordination, reporting, and keeping administrative processes running smoothly.

The role works closely with university leadership, academic teams, students, and parents to ensure accurate records and efficient coordination across departments. The position reports to the Admin Office Head.

Key responsibilities

• Maintain official records, documents, files, and internal databases in an orderly manner.
• Manage routine office communication through email, phone, and formal correspondence.
• Arrange meetings, appointments, and day-to-day office coordination.
• Draft administrative reports, presentations, and operational summaries.
• Update and maintain student academic records and related databases.
• Prepare attendance statements, student reports, and supporting documents as required.
• Assist with admissions, registrations, and enrollment-related tasks.
• Coordinate documentation for examinations and preserve result records.
• Respond to queries from students and parents and provide appropriate support.
• Handle forms, invoices, and payment-related processing while keeping proper records.
• Track student fee records, receipts, and related financial documentation.
• Support upkeep of staff details, attendance records, and administrative data.
• Follow university policies and procedures in daily work.
• Liaise with internal teams to keep administrative operations running efficiently.

Work structure

This is a full-time, work-from-office role based in Hyderabad. The incumbent will report directly to the Admin Office Head and coordinate regularly with administration, academic teams, and other departments.

Candidate profile

The university is looking for someone who is detail-oriented, dependable, and comfortable working in a structured campus environment. The role calls for strong organization, communication, and documentation skills, along with basic MS Office knowledge.

Required qualifications and experience

• A bachelor’s degree in any discipline is required.
• At least 1 year of experience in administration, office coordination, operations, academic coordination, or a related area is needed.
• Experience in schools, universities, academic institutions, or similar administrative settings is preferred.
• Applicants should be able to work independently, manage multiple tasks, and maintain accuracy in documentation.
• A professional attitude, strong attention to detail, and problem-solving ability are important for this role.
• Candidates must be comfortable working from the Hyderabad campus.

Skills needed

The role requires proficiency in MS Excel and MS Office tools, email handling, documentation management, record keeping, communication, stakeholder coordination, student support, report preparation, data handling, time management, and multitasking.

Benefits and support

• This opportunity offers hands-on exposure to university administration and academic operations.
• It provides a chance to work alongside experienced administrative professionals.
• The role supports skill development in operations, coordination, documentation, and stakeholder management.
• There is scope for professional growth within the education sector.
• Accommodation support may be provided for eligible candidates relocating from outside Hyderabad, subject to university policy.

Additional information

The position is based in Hyderabad and requires in-office attendance. Candidates should have strong organizational ability, good communication skills, and basic familiarity with MS Office tools. Relocating applicants from other cities may be considered for accommodation support in line with university policy.

About the university

St. Mary's University, Hyderabad is a private university focused on future-oriented education in rehabilitation sciences, allied health, engineering, law, management, nursing, psychology, and other emerging disciplines. Set on a large green campus near Ramoji Film City, the university combines modern infrastructure with practical learning, clinical and industry exposure, and a student-first culture aimed at building skilled professionals for India and beyond.