Administrative Assistant / Secretary

About the Role

Euro Group Engineering Consultancy is seeking a detail-oriented and proactive Administrative Assistant / Secretary for a key operation and maintenance project involving municipal assets in Riyadh. The role involves managing official communications primarily with the Ministry of Municipal and Rural Affairs and Housing (MoMRAH), as well as preparing various professional documents, presentations, and maintaining organized project archives.

Key Responsibilities

• Compose, revise, and complete official correspondence, memos, and reports in both Arabic and English addressed to MoMRAH and affiliated agencies.
• Create, format, and update management presentations, briefing materials, dashboards, and routine project reports for meetings internally and externally.
• Handle senior executives’ calendars by organizing appointments, meetings, and engagements while coordinating logistics with ministry officials and project teams.
• Record meeting minutes, distribute documented action items, and monitor their progress to ensure timely resolution.
• Oversee document control including registration, tracking, archiving, retrieval, and safeguarding of confidential and sensitive documents both digitally and physically.
• Maintain a well-ordered filing system for all project-related documentation ensuring retrieval efficiency and accuracy.
• Monitor submissions, approvals, work orders, and renewals of municipal assets, keeping all stakeholders informed of updates and statuses.
• Facilitate communication flow between departments, project teams, and external parties to support smooth operations.
• Assist with daily office administration tasks to maintain workflow effectiveness and punctual delivery of responsibilities.
• Adhere to professional standards by maintaining confidentiality and paying close attention to detail in all communications.

Mandatory Qualifications and Skills

• Currently residing in Riyadh and able to start immediately.
• At least five years of administrative or secretarial experience specifically with Saudi government entities such as ministries or municipalities.
• Demonstrated competency in document management, official correspondence, and engagement follow-up with government bodies.
• Fluent in Arabic for both written and oral communication; proficiency in English is advantageous.
• Advanced skills in Microsoft Office applications including Word, PowerPoint, Excel, and Outlook.
• Experience in engineering consultancy, operations and maintenance, infrastructure, or municipal project environments is highly desirable.