Administrative Assistant IV, Brain Health, Kirk Kerkorian School of Medicine

Overview

The University of Nevada, Las Vegas is hiring an Administrative Assistant IV to support the Brain Health Department within the Kirk Kerkorian School of Medicine. This role is central to the department’s day-to-day functioning, combining administrative, financial, and academic support responsibilities.

The person in this position will work closely with faculty, staff, students, and outside contacts to keep departmental processes moving efficiently. The job includes handling records, calendars, travel, purchasing, inventory, and confidential information while following university rules and procedures.

Core duties

This position provides broad operational support for the department’s activities. It includes coordinating schedules, travel plans, office supplies, equipment tracking, and key access systems, as well as serving as the first point of contact for internal and external inquiries.

The role also covers budget administration for grants, philanthropic funds, and self-supporting accounts. Responsibilities include tracking expenditures, preparing monthly financial updates for the Chair, processing travel requests and reimbursements, handling honoraria, reconciling transactions, and working with the Dean’s Office and financial teams to ensure proper budget oversight.

In addition, the assistant helps with academic and human resources tasks such as onboarding faculty, staff, and students; supporting hiring and recruitment processes; assisting with compliance requirements; preparing grant budgets; and helping faculty with research-related administrative needs.

The position may also involve coordinating events such as orientations, graduation-related activities, and research meetings, along with contributing to special projects and process improvements. Other related duties may be assigned as needed to support departmental goals.

Minimum qualifications

Applicants should have a high school diploma or equivalent and at least four years of progressively responsible relevant experience. Acceptable experience may include administrative or program support for professional staff or management, secretarial support for a manager, communication coordination between managers, staff, and program clients, supervision of subordinate staff, or research using internal and external sources.

An alternative route is one year of experience as an Administrative Assistant III in Nevada State service. A comparable combination of education and experience is also acceptable.

Application instructions

Applications cannot be saved after they are started, so all required attachments should be ready before beginning. The application will not be reviewed unless every required attachment is included, and submissions must be completed before the recruitment closes.

Applicants must submit a letter of interest, a detailed resume, and the names, email addresses, and telephone numbers of at least three professional references. Veterans should also include a DD-214 or other official documentation supporting veteran or disabled veteran status, when applicable. All documents must be uploaded in the CV/Resume section. Emailed materials will not be accepted.

Candidates are expected to clearly describe their experience and qualifications, with direct reference to both minimum and preferred requirements. Education, including high school completion, and work history must be documented in detail. Incomplete applications will not move forward.

Materials should be addressed to Dr. Jefferson Kinney, Hiring Manager. This recruitment may close before the posted deadline if enough applications are received. For assistance, applicants may contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu, or hr.recruitment@medicine.unlv.edu for additional support.

Additional information

UNLV states that once the application process begins, progress cannot be saved, so applicants should prepare all attachments in advance. The university also notes that once recruitment closes, no further applications will be accepted.

Internal UNLV or NSHE candidates must apply through the Workday “Browse Jobs” process using requisition number R0152031. Applications submitted outside the internal process may be returned and may need to be resubmitted internally, which can delay consideration.

The successful candidate is expected to support diversity, equity, and inclusion and help maintain a respectful and positive workplace. The university also identifies this role as classified, non-exempt, and full-time equivalent at 100.0%.

Salary and benefits

The position is classified at Grade 29, Step 1, with a salary of $50,153.76. UNLV notes that new classified appointments typically start at Step 1 under Nevada Administrative Code rules.

Employee benefits include paid time off, sick leave, holidays, medical, dental, and vision coverage, retirement plans, voluntary benefits, no state income tax, tuition discounts for NSHE schools, and tuition discounts for spouses, domestic partners, and dependents.

Perks and programs

UNLV also highlights employee recognition programs, athletics ticket discounts, statewide employee purchase discounts, RebelCard discounts on and off campus, wellness programming at no cost, advancement opportunities, peer networking, professional development, and a comprehensive onboarding program called Rebels: Onboard.

Support is available for veteran applicants through UNLV Veterans Services, including dedicated contact options and a veterans webpage.

University and compliance statements

UNLV describes itself as a doctoral-degree-granting, R1 research university founded in 1957 and serving a diverse student body and workforce in Southern Nevada. The university emphasizes its commitment to community engagement, academic health, and inclusive excellence.

The institution states that it provides an environment free from discrimination based on protected characteristics, including age, disability, gender, military status, sexual orientation, gender identity or expression, genetic information, national origin, race, color, and religion. Women, minorities, and veterans are encouraged to apply.

The university also states that it does not discriminate based on sex in any educational program or activity and provides Title IX contact information, grievance process information, and safety/security report references.

Applicants should note that a criminal background check may be required for the selected candidate. The university may also verify academic credentials, and if verification cannot be completed, an official transcript of the highest degree may need to be submitted within thirty days of the first day of employment.

Closing date

The posting closes on July 14, 2026, and applicants are encouraged to apply before that date if interested.