Administrative Assistant - Fort Portal

About International Justice Mission

International Justice Mission (IJM) is a leading global organization dedicated to protecting vulnerable individuals from violence across over 30 countries with a professional team exceeding 1,200 members. IJM emphasizes a work culture that combines professional excellence with joy and mutual care.

Role Overview

IJM is expanding its impact to safeguard 500 million people globally by 2030, and seeks a dedicated Administrative Assistant for the Fort Portal region. This position supports administrative, communication, and logistical functions to enhance smooth operations and effective external collaboration while upholding confidentiality and professionalism.

Key Duties

• Collect, assess, and distill information, meeting notes, and correspondence to aid informed decision-making and subsequent action.
• Prepare briefing documents, reports, and communications aligned with organizational priorities and appropriate tone.
• Manage and process administrative activities including calendar oversight, travel arrangements, and maintaining documentation to optimize operational flow.
• Communicate and clarify both internal and external messages to align teams and stakeholders.
• Organize project milestones and action plans to ensure punctual completion and accountability.

Essential Qualifications and Experience

• Certificate or diploma in office management.
• At least two years of experience in office administration or a similar role preferred.
• Proficient in basic computer skills and common office software applications.
• Capability in vendor management including keeping records and aiding procurement tasks.
• Attention to detail with high accuracy in task execution.
• Fluent English communication skills both written and oral; working knowledge of local languages required.

Personal Attributes

• Committed Christian faith aligned with the Apostles' Creed.
• Excellent written and verbal communication skills capable of producing clear, professional correspondence.
• Ability to handle multiple responsibilities with discretion and minimal supervision.
• Competent with office software tools (e.g., Microsoft Office Suite) and comfortable using digital platforms for documentation and scheduling.
• Ability to work collaboratively across diverse teams, building trust and cooperation.
• Organized and efficient in delivering information and logistical support within dynamic environments.

Additional Information

IJM offers a meaningful role contributing to the global mission, competitive salary and benefits, a diverse international work environment, and opportunities for growth and professional development. The position includes community spiritual formation activities and offers flexible remote work depending on circumstances.

Applicants must submit a resume, cover letter, and a statement of faith describing their spiritual practices and worship community. IJM applies rigorous safeguarding policies including background, police clearance, and reference checks to uphold the highest ethical standards.