Administrative Assistant / Executive Secretary (Filipino / Immediate Joiner)

Role overview

Mocozy Interior Solutions is hiring a full-time, on-site Administrative Assistant / Executive Secretary for its Doha, Qatar office. The position is intended for a Filipino national and an immediate joiner. In this role, you will support management with daily administration and operations, while also handling procurement follow-ups and supplier coordination.

Key duties

• Coordinate calendars, meetings, and appointment scheduling for management.
• Manage document handling, filing, and controlled record storage.
• Draft and handle correspondence with internal and external stakeholders.
• Prepare purchase orders and support the purchase-order workflow.
• Communicate with vendors and suppliers and track quotation follow-ups.
• Monitor shipments and deliveries to keep procurement activities moving.
• Maintain procurement logs and other related records.
• Assist with routine office operations and administrative tasks as needed.

Skills and qualifications

The role calls for someone who is highly organized, detail-oriented, and capable of communicating professionally with suppliers, clients, and team members. Strong Excel ability is important, including calculations, reporting, and basic data analysis. Proficiency in Microsoft Office, sound document control, and good filing practices are also essential. The ideal candidate should be able to multitask, solve problems, manage time well, and stay professional while handling confidential information.

Preferred background

A background in Finance, Accounting, Business Administration, or a similar field is preferred. Prior experience in fit-out, interior design, construction, or contracting businesses is considered a strong advantage.

Additional notes

This opportunity is open for a Filipino candidate and is meant for an immediate start. The role is based in Doha and requires working on-site.