Administrative Assistant - Company Secretariat

About the Role

Join GHD's global network committed to addressing critical challenges in water, energy, and communities. We are seeking a seasoned Administrative Assistant to become part of our Company Secretariat team based in Sydney, supporting the Company Secretary and enabling effective board-level governance.

Key Responsibilities

• Provide robust administrative support including preparing agendas, board and committee papers, minutes, and refined correspondence for senior stakeholders.
• Coordinate logistics for board and governance meetings ensuring seamless event execution, including travel, venue arrangements, and comprehensive scheduling.
• Develop and maintain complex reports, presentations, and documents utilizing Microsoft Office suite and internal systems.
• Gather, analyse, and present data to inform governance reports and support decision-making processes.
• Monitor and assist with budget management activities including variance tracking and financial reporting.
• Ensure adherence to governance policies by identifying and escalating any compliance risks.
• Drive process optimisation efforts by advocating administrative best practices and contributing to continuous improvement initiatives.
• Support procurement activities and assist in broader team administrative coordination.

Candidate Profile

• Experienced in advanced administrative or executive assistance, preferably within corporate, legal, or governance settings.
• Skilled in document creation, reporting, and data analysis.
• Comfortable liaising with senior executives and handling sensitive board materials.
• Exceptional organisational skills capable of managing complex, competing priorities.
• Meticulous attention to detail combined with a strong sense of accountability.
• Proficient in Microsoft Office applications and various digital tools.
• Proactive approach focused on continuous enhancements and process efficiencies.

Why Work at GHD?

• Opportunity to be involved within a purpose-driven, internationally connected organisation.
• Engage directly with senior leadership in a strategic, high-profile support role.
• Access to continuous professional growth through learning and development programs.
• Contribute to a workplace culture that champions integrity, teamwork, and career advancement.