Accountant (Fixed Assets)

Role summary

The Fixed Assets Accountant is responsible for keeping the organization’s asset records complete, accurate, and aligned with accounting standards and internal policies. This role supports the finance function by maintaining asset registers, preparing monthly reconciliations and reports, and helping ensure the company’s fixed assets are properly tracked and verified.

The position also requires coordination with multiple departments, careful review of asset movements, and support for annual physical stock checks of fixed assets. Strong accuracy, analytical thinking, and process discipline are essential for success in this role.

Fixed asset controls and policy compliance

• Match the fixed assets ledger with the relevant accounting requirements and internal procedures.
• Create and apply rules for classifying fixed assets and capitalizing projects in line with global accounting standards.
• Monitor compliance with asset policies during additions, write-offs, transfers, amendments, and disposals.
• Make sure every fixed asset transaction is captured correctly in the asset register.

Asset monitoring and movement

• Capitalise fixed assets each month and keep the register updated for equipment changes or recoveries.
• Coordinate asset transfers so equipment moves smoothly between business units and petrol stations.
• Prepare the required paperwork for the sale of rented equipment in accordance with the applicable guidelines.
• Track surpluses and shortages in fixed assets, investigate the causes, and produce management reports with findings and actions.
• Support and oversee the yearly physical verification of fixed assets to confirm that records reflect actual holdings.

Depreciation and ledger reconciliation

• Work with cost centre heads and follow up on changes and transfers to maintain accurate control over all fixed assets.
• Reconcile cost and depreciation registers with the nominal ledger according to company standards and procedures.
• Prepare monthly schedules and reports for cost and depreciation to support management reporting.
• Produce monthly inter-regional transfer schedules and lists of open commitments for financial monitoring.

Physical verification and documentation

• Oversee the annual physical verification of fixed assets to ensure a complete and accurate count.
• Coordinate with the relevant teams so the verification exercise is finished thoroughly and on time.
• Compile detailed records and reports from the physical verification results.
• Investigate and resolve any mismatches found during the verification process without delay.

Reporting, coordination, and audit support

• Prepare and deliver detailed fixed asset reports to senior management for decision-making purposes.
• Coordinate with different departments to keep fixed asset information flowing accurately and on schedule.
• Guide and support team members on fixed asset accounting practices and policies.
• Assist with audit schedules and work with internal and external auditors when needed.

Continuous improvement

• Contribute to efforts that improve systems, processes, productivity, sustainability, and cost efficiency while applying global best practices.

Minimum requirements

• A bachelor’s degree in finance or accounting is required.
• Working knowledge of ERP systems is needed.
• Strong command of MS Office tools is expected.
• At least 6 years of accounting experience in a similar environment is required.
• Understanding of business workflows, operational processes, accounting management systems, and accounting standards is necessary.
• High attention to detail is essential.
• Ability to think innovatively and conceptually is important.
• Awareness of ADNOC Distribution’s business goals, operations, and regional laws and regulations is required.
• Effective communication skills are needed.