Senior Executive Assistant for High-Profile Leadership

About the Role

We are looking for an outstanding Senior Executive Assistant to support top-level leadership within a highly sophisticated and performance-driven family office. This opportunity is ideal for a seasoned Executive Assistant who excels as a strategic partner, trusted advisor, and effective extension of C-suite executives. The preferred candidate possesses extensive experience supporting founders or senior executives, particularly in family offices or similarly exclusive private environments.

Key Responsibilities

• Act as a trusted strategic partner by managing intricate calendars, adapting to shifting priorities, and overseeing daily executive operations.
• Coordinate efficiently across various teams including executive, residential, business, hospitality, security, technology, and external stakeholders to ensure smooth execution of priorities.
• Proactively predict executive needs, resolve issues, and facilitate a seamless daily workflow.
• Organize comprehensive domestic and international travel arrangements, including private aviation, customized itineraries, accommodations, ground transportation, and travel documents.
• Draft and prepare executive communications, presentations, meeting materials, and briefing documents with meticulous attention to detail.
• Monitor project progress, manage follow-ups, and guarantee timely completion of tasks across multiple parties.
• Serve as the main liaison among executives, advisors, vendors, and internal teams, maintaining utmost confidentiality.
• Maintain highly organized systems and safeguard sensitive and confidential information.
• Promote a collaborative and service-focused workplace culture through productive engagement with a diverse professional network and support personnel.
• Demonstrate outstanding judgment, adaptability, and professionalism in a fast-evolving and dynamic setting.

Qualifications

• Minimum of 10 years’ experience as an Executive Assistant to founders, CEOs, principals, or senior executives.
• Strong preference for candidates with experience in family offices, estates, private offices, or other exclusive executive settings.
• Prior leadership or mentoring experience of small administrative teams.
• Demonstration of career longevity and stability in prior executive support roles.
• Extensive expertise in managing complex executive schedules and global travel logistics, including private aviation.
• Exemplary judgment, emotional intelligence, and discretion.
• Excellent verbal and written communication abilities.
• Exceptional organizational skills with capacity to handle multiple priorities effectively.
• A service-oriented attitude with hospitality-driven approach and a humble, team-oriented mentality.
• Resourceful, proactive, highly detail-focused, and capable of anticipating needs.

Additional Information

Location: This is a fully onsite position based in New York City.

Compensation: The salary range is $180,000 to $225,000 annually, complemented by a full benefits package fully covered by the employer.