Business Development Administrator

Role Overview

The Business Development Administrator provides crucial administrative and coordination support to the Business Development team, ensuring smooth execution of pre-qualification submissions, database management, and communication with clients and internal teams. This position is integral to fostering business growth by maintaining high-quality documentation, timely submission of materials, and effective data management.

Key Responsibilities

• Maintain and update the Business Development Department Hub (BDD Hub).
• Prepare and submit pre-qualification questionnaires, presentations, and related documentation.
• Conduct research to gather client contact details to ensure Depa Interiors is shortlisted for projects.
• Ensure all pre-qualification documents meet the highest quality and compliance standards before submission to clients.
• Follow up with clients to confirm shortlisting status and receipt of tender documents.
• Enter all project leads in the Gate 1 system and submit Gate 1 reports to the Finance team.
• Maintain an up-to-date client database covering project owners, developers, project management, consultants, and main contractors.
• Keep standard pre-qualification materials and company profiles current and updated.
• Prepare and submit quality objectives to the QA/QC department.
• Manage timely registration of pre-qualifications and maintain lead logs.
• Coordinate event dates such as awards nights (CID, Big Projects Awards, etc.) and assist in preparing presentations and questionnaires for these events.
• Create and maintain databases of prospective clients, leads, pre-qualification data, and all other business development records.
• Develop informative presentations consistent with company guidelines and capability statements.
• Update the company Gate system and ensure document control for all business development administrative files.
• Complete pre-qualification questionnaires, expressions of interest, regret letters, and other relevant business development correspondence.
• Prepare all Oracle system forms as per company delegation of authority (DOA) procedures.
• Arrange and organize meetings and appointments, including calendar management for conferences, all-hands events, and holidays.
• Categorize tenders into A, B, or C categories.
• Organize and coordinate tender kickoff meetings with involved departments and tender review meetings for category A tenders.
• Track tenders, presentations, and pre-qualification submissions accurately.
• Manage marketing, branding, awards events, and presentation materials.
• Support the Business Development Department with all activities and tasks.
• Perform data entry duties related to gates and registers for clients and leads.
• Prepare letters, expressions of interest, regret letters, and arrange meeting documentation as required.

Qualifications and Experience

Candidates should have a degree or diploma in Marketing, E-Commerce, Public Relations, or a related field. The role requires 4 to 9 years of experience in a comparable role, preferably within the public relations industry.

Skills and Competencies

• Proficiency in English with excellent communication skills.
• Comprehensive understanding of all aspects of the business development lifecycle.
• Strong business acumen with insights into finance, industry trends, and consultative selling techniques.
• Well-organized and methodical approach to managing business tasks.
• Self-driven with excellent organizational and communication abilities.
• Effective team player with collaboration skills.
• Strong organizational skillset, ensuring timely and accurate documentation and follow-ups.