Personal Assistant - North Wharf

Overview

ASB Bank is seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to the General Managers of Risk - Business & Corporate Banking and Commercial Banking & Business Strategy, based in Auckland. This critical role ensures that these senior leaders and their teams function efficiently and effectively.

Key Duties

• Oversee complex scheduling, correspondence, and administrative tasks.
• Monitor and reply to emails proactively, draft written communication, and manage competing priorities.
• Arrange meetings, corporate functions, team events, and travel logistics.
• Prepare polished presentations, reports, data summaries, and documentation.
• Serve as a primary contact for both internal teams and external partners.
• Support operational and business process tasks, including accounts payable and personnel administration.
• Take detailed meeting minutes and coordinate follow-up steps.
• Foster strong relationships and identify process improvement opportunities to boost team efficiency.

Required Experience and Skills

• A minimum of five years’ experience in roles such as Personal Assistant, Executive Assistant, or other senior administrative positions.
• Exceptional organisational and time-management abilities.
• Capability to effectively prioritise and adapt to changing demands.
• Proficient use of Microsoft Office tools including Outlook, Word, Excel, and PowerPoint.
• Excellent communication skills both written and verbal.
• Sound judgment, initiative, and problem-solving skills.
• Meticulous attention to detail and accuracy.
• Confidence and professionalism to maintain trusted relationships at all hierarchy levels.
• High levels of discretion, maturity, and confidentiality.

Work Culture and Benefits

• Flexible and hybrid working options.
• Competitive benefits including banking and wellbeing perks.
• Continuous development and career advancement opportunities.
• Direct exposure to senior leadership and potential for significant business impact.

Additional Information

Applicants must be prepared to undergo pre-employment screening, including Police, Credit, and qualification verifications.