Executive Assistant to Senior Vice President

About the Role

A prestigious finance company located in the New York City area is looking to hire an administrative assistant dedicated to supporting the Senior Vice President. The position offers a range of excellent benefits, including bonuses, a competitive compensation package, free lunch, commute assistance, and other workplace perks.

Responsibilities

• Manage expense reports and ensure accuracy.
• Oversee and coordinate calendar appointments effectively.
• Arrange travel plans and logistics.
• Screen and manage phone calls as a gatekeeper.
• Identify and implement opportunities to enhance operational efficiency.
• Input contacts and activities into Salesforce system.
• Collaborate effectively as a team member with colleagues and clients across all organizational levels.
• Provide assistance to other teams and administrative personnel as necessary.
• Carry out additional related duties as assigned.
• Handle ad-hoc projects as required.

Qualifications

• 1 to 3 years of prior administrative assistant experience, preferably within corporate, professional services, or financial services sectors.
• High attention to detail complemented by strong organizational and time-management capabilities.
• Proficient written and verbal communication skills.
• Excellent interpersonal abilities with a positive, proactive approach.
• Capacity to work independently with minimal supervision.
• Familiarity with Microsoft Office Suite applications.
• Demonstrated sound business judgment when addressing needs of internal and external clients.
• Enthusiastic willingness to assist team members wherever needed.