Administrative Assistant - Entry Level - Maternity Cover

About the Role

We are seeking a motivated Administrative Assistant to provide maternity cover for six months, with the possibility of extending to a year. The role involves working closely with the Head of Invoicing and Administration and supporting the UK team with diverse administrative responsibilities. Ideal candidates are organized, proactive, detail-oriented, and enjoy collaborating within a team.

Main Responsibilities

• Entering data accurately using Excel and Google Sheets
• Managing communications via email and phone with customers, drivers, and users
• Preparing invoices for drivers and clients
• Verifying incoming invoices
• Processing vehicle movement requests and uploading related data
• Keeping internal and external systems updated
• Responding to Trust Pilot reviews
• Assisting the Head of Invoicing and Administration and the Operations Team as needed
• Performing daily and occasional administrative tasks

Key Requirements

• Outstanding verbal and written communication capabilities
• Fluent English speaker familiar with the UK working culture
• Excellent attention to detail
• Proficient with Microsoft Office and Google Workspace
• Ability to thrive in a fast-moving and dynamic setting
• Highly self-motivated and able to work independently
• Experience collaborating with remote and multinational teams
• Previous experience in the automotive sector is an advantage
• Suitable home setup for working remotely

Educational Background & Experience

• At least GCSE level education or equivalent
• Preferred: Minimum one year of experience in administration and business support

Benefits

• Competitive salary package
• Fully remote working opportunity
• 22 days paid annual leave
• Option to purchase additional annual leave
• Company pension scheme
• Chance to work alongside international businesses
• Contribute directly to a growing company and have immediate impact
• Excellent work-life balance