Job description

About the Role

We are seeking a motivated Administrative Assistant to provide maternity cover for six months, with the possibility of extending to a year. The role involves working closely with the Head of Invoicing and Administration and supporting the UK team with diverse administrative responsibilities. Ideal candidates are organized, proactive, detail-oriented, and enjoy collaborating within a team.

Main Responsibilities

Entering data accurately using Excel and Google Sheets
Managing communications via email and phone with customers, drivers, and users
Preparing invoices for drivers and clients
Verifying incoming invoices
Processing vehicle movement requests and uploading related data
Keeping internal and external systems updated
Responding to Trust Pilot reviews
Assisting the Head of Invoicing and Administration and the Operations Team as needed
Performing daily and occasional administrative tasks

Key Requirements

Outstanding verbal and written communication capabilities
Fluent English speaker familiar with the UK working culture
Excellent attention to detail
Proficient with Microsoft Office and Google Workspace
Ability to thrive in a fast-moving and dynamic setting
Highly self-motivated and able to work independently
Experience collaborating with remote and multinational teams
Previous experience in the automotive sector is an advantage
Suitable home setup for working remotely

Educational Background & Experience

At least GCSE level education or equivalent
Preferred: Minimum one year of experience in administration and business support

Benefits

Competitive salary package
Fully remote working opportunity
22 days paid annual leave
Option to purchase additional annual leave
Company pension scheme
Chance to work alongside international businesses
Contribute directly to a growing company and have immediate impact
Excellent work-life balance

Administrative Assistant - Entry Level - Maternity Cover