Workplace Experience & Events Coordinator

About the Role

A global venture capital firm is hiring a Workplace Experience & Events Coordinator to help shape the New York office experience. This role combines office operations, hospitality, and event execution, with a focus on creating polished, seamless experiences for employees and guests. The position is based in New York City and requires in-office presence Monday through Friday.

The schedule runs from 8:30 AM to 5:00 PM, and the role requires flexibility for extended hours when events or office needs call for it. Compensation is $80,000 to $120,000 per year, depending on experience, along with bonus eligibility and strong benefits.

A bachelor’s degree is required. The ideal candidate enjoys elevating workplace experiences, managing details carefully, and delivering well-run events with a high standard of service and ownership.

Events & Experience

• Plan and run on-site events, from small internal gatherings to functions with as many as 100 attendees.
• Coordinate closely with internal teams, leadership, and outside partners to align event objectives and logistics.
• Own event timelines, run-of-show documents, and execution on the day of the event.
• Handle vendor access, certificates of insurance, deliveries, and building-related requirements.
• Arrange furniture before events and restore the office afterward.
• Support event setup, breakdown, and on-site coordination.

Office Operations & Coordination

• Help keep daily office operations smooth, professional, and welcoming.
• Work with the Workplace Experience Manager on office planning and execution.
• Support conference room scheduling and ensure spaces are ready for use.
• Maintain a high standard in common areas, kitchens, and event spaces.
• Order office and event supplies and help manage inventory.

Collaboration & Communication

• Act as a primary contact for New York office events and workplace needs.
• Partner with a distributed team across the United States.
• Communicate clearly and professionally with internal stakeholders and outside vendors.

Requirements

• Bachelor’s degree is mandatory.
• At least 3 years of experience in event coordination, office services, hospitality, or workplace operations.
• Demonstrated ability to manage logistics and juggle multiple priorities at once.
• Strong organization skills and a sharp eye for detail.
• Comfort with hands-on tasks such as moving furniture and setting up events.
• Polished professional demeanor with solid interpersonal and communication abilities.
• Dependable, proactive, and able to solve problems independently.
• Prior experience leading events in corporate or executive office settings.

Bonus Experience

• Exposure to certificates of insurance, vendor coordination, and building operations.
• Experience working with cross-functional teams or teams spread across different locations.

Compensation & Benefits

Base pay is listed at $80,000 to $120,000 annually, with eligibility for a bonus and access to excellent benefits.

Work Environment

This is an in-office role based in New York, NY, with a Monday through Friday schedule. Standard working hours are 8:30 AM to 5:00 PM, with occasional need for extended hours.