Workplace Experience & Events Coordinator
New York City Metropolitan Area · Tempo total
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- Experiência
- 3+ anos
- Salário
- USD 80,000 – USD 120,000 / year
- Vagas
- 1
- Publicado
- há 1 semana
- Modo de trabalho
- No escritório
- Educação
- diploma de bacharel
- Elegibilidade
- Candidates with a bachelor’s degree and at least 3 years of relevant experience in event coordination, hospitality, office services, or workplace operations can apply. Experience in corporate or executive office environments is preferred.
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About the Role
A global venture capital firm is hiring a Workplace Experience & Events Coordinator to help shape the New York office experience. This role combines office operations, hospitality, and event execution, with a focus on creating polished, seamless experiences for employees and guests. The position is based in New York City and requires in-office presence Monday through Friday.
The schedule runs from 8:30 AM to 5:00 PM, and the role requires flexibility for extended hours when events or office needs call for it. Compensation is $80,000 to $120,000 per year, depending on experience, along with bonus eligibility and strong benefits.
A bachelor’s degree is required. The ideal candidate enjoys elevating workplace experiences, managing details carefully, and delivering well-run events with a high standard of service and ownership.
Events & Experience
- Plan and run on-site events, from small internal gatherings to functions with as many as 100 attendees.
- Coordinate closely with internal teams, leadership, and outside partners to align event objectives and logistics.
- Own event timelines, run-of-show documents, and execution on the day of the event.
- Handle vendor access, certificates of insurance, deliveries, and building-related requirements.
- Arrange furniture before events and restore the office afterward.
- Support event setup, breakdown, and on-site coordination.
Office Operations & Coordination
- Help keep daily office operations smooth, professional, and welcoming.
- Work with the Workplace Experience Manager on office planning and execution.
- Support conference room scheduling and ensure spaces are ready for use.
- Maintain a high standard in common areas, kitchens, and event spaces.
- Order office and event supplies and help manage inventory.
Collaboration & Communication
- Act as a primary contact for New York office events and workplace needs.
- Partner with a distributed team across the United States.
- Communicate clearly and professionally with internal stakeholders and outside vendors.
Requirements
- Bachelor’s degree is mandatory.
- At least 3 years of experience in event coordination, office services, hospitality, or workplace operations.
- Demonstrated ability to manage logistics and juggle multiple priorities at once.
- Strong organization skills and a sharp eye for detail.
- Comfort with hands-on tasks such as moving furniture and setting up events.
- Polished professional demeanor with solid interpersonal and communication abilities.
- Dependable, proactive, and able to solve problems independently.
- Prior experience leading events in corporate or executive office settings.
Bonus Experience
- Exposure to certificates of insurance, vendor coordination, and building operations.
- Experience working with cross-functional teams or teams spread across different locations.
Compensation & Benefits
Base pay is listed at $80,000 to $120,000 annually, with eligibility for a bonus and access to excellent benefits.
Work Environment
This is an in-office role based in New York, NY, with a Monday through Friday schedule. Standard working hours are 8:30 AM to 5:00 PM, with occasional need for extended hours.