Executive Secretary

About the role

This position is for a proactive and well-organized Executive Assistant & Secretary who will work closely with the CEO to keep communication, scheduling, follow-ups, and coordination running smoothly. The job is centered on client interactions, internal coordination, and supporting daily business operations in a fast-growing environment.

The role is a strong fit for someone who is comfortable speaking with clients, handling multiple tasks, and learning new processes while working directly with senior leadership.

Core responsibilities

• Maintain the CEO’s calendar and organize meetings efficiently.
• Liaise with clients for meeting coordination, project status updates, and payment follow-ups.
• Speak with hot leads shared by the sales team and support lead conversion efforts.
• Act as a coordination point between top management, clients, the sales team, and the technical team.
• Monitor active projects and ensure timely reminders and follow-throughs.
• Support sales team coordination and keep track of lead movement.
• Work with the WordPress and technical teams to help projects move smoothly.
• Draft meeting notes and track action items until completion.
• Handle emails, calls, and other daily executive coordination tasks.
• Accompany the CEO for important client meetings, seminars, networking events, and conferences whenever required.
• Learn the basics of WordPress and internal company processes; training will be provided.

Requirements

• Must be a graduate in any discipline.
• Strong command of English and Hindi communication.
• Confident and professional while speaking with clients on phone and video calls.
• Working knowledge of MS Office, Google Workspace, Excel, Word, Gmail, and online meeting tools.
• Good planning, coordination, and time management abilities.
• Should be able to handle several tasks at once and work independently.
• Professional behavior and a genuine willingness to learn.
• Should be comfortable with occasional travel for meetings and business events.
• Freshers with excellent communication and a strong learning mindset may also apply.

What we offer

• Direct exposure to the CEO and real business operations.
• Opportunity to interact with clients from legal, corporate, startup, and professional backgrounds.
• Flexible work-from-home setup.
• Growth opportunities based on performance.
• Training and ongoing learning support.
• Chance to attend business meetings, seminars, and networking events.

Additional details

This is a remote role based in Delhi-NCR, India. Travel will be needed from time to time for business meetings and events as required.