Executive Assistant to Founders

About the Role

Join a rapidly expanding AI technology startup in New York City as a key Executive Assistant supporting three co-founders and the leadership team. This pivotal position offers a unique opportunity to act as the primary right hand to the founders during a phase of accelerated growth, helping shape organizational efficiency at the highest level by anticipating needs and proactively managing challenges.

Key Responsibilities

• Take full ownership of managing the dynamic and complex calendars of three founders, including filtering and prioritizing meetings, preparing necessary materials at least 24 hours ahead, and resolving scheduling conflicts before they arise.
• Oversee high-volume communication channels such as G-Suite and Slack, synthesizing fast-paced messages to highlight crucial priorities and drafting polished correspondence on behalf of the leadership.
• Coordinate comprehensive travel arrangements including flights, accommodations, local transportation, and contingency plans; effectively handle disruptions and ensure expense reports are processed within five working days.
• Maintain alignment among founders by managing shared commitments, investor meetings, and board events, ensuring timely communication flows between executives.
• Handle various operational duties including vendor management, system upkeep, recurring workflow coordination, organizing team off-sites, and managing executive onboarding logistics.

Candidate Profile & Requirements

• Possess between 2 to 5 years of experience in an executive assistant or senior administrative capacity supporting multiple top executives simultaneously.
• Comfortable and adaptable in a fast-moving startup environment with a commitment to high standards; prior startup experience is preferable but exceptional candidates from other sectors will be considered.
• Demonstrate advanced skills in G-Suite tools (Google Calendar, Gmail) and Slack; familiarity or enthusiasm for employing AI-driven productivity tools is highly regarded.
• Exhibit outstanding written and verbal communication skills, with the ability to tailor communications to the founders’ styles and handle confidential matters with utmost discretion.
• Show proactive foresight, pride in executive assistance, and thrive when autonomously managing responsibilities and initiatives.

Compensation & Benefits

• Annual base salary ranging from $110,000 to $140,000.
• Equity participation through an early-stage shares package.
• Comprehensive healthcare benefits including medical, dental, and vision insurance.
• A monthly stipend of $500 for expenses such as food, wellness, or transit.

Work Schedule & Location

• Position is based in Midtown Manhattan, New York City with full in-office presence expected Monday through Friday.
• Core working hours typically run from either 8:30 AM to 6:30 PM or 9:00 AM to 7:00 PM, with an expectation of availability and responsiveness around the clock as needed.

Additional Information

Candidates are encouraged to submit their resumes and gather professional references ahead of application, highlighting the importance of standing out in a competitive recruitment process.