Human Resource Coordinator

About the Role

Stefanini Group is seeking a motivated Human Resource Coordinator to join their Talent Acquisition Team in New York, NY. Reporting to the Director of Talent Acquisition, the successful candidate will work in a hybrid setting, spending three days in the NYC office and two days working from home. This position requires a passion for people, dedication to quality, and strong collaboration skills to facilitate a smooth recruitment process.

Key Responsibilities

• Manage scheduling of interviews for candidates, recruiters, and team members across various business units, ensuring a positive experience for all parties involved.
• Track employee referrals and oversee related payment processing.
• Draft offer letters and contracts; initiate background verifications and escalate any inconsistencies to the Talent Acquisition Director.
• Monitor and ensure 100% completion of new hire onboarding activities.
• Work closely with Recruiters and Hiring Managers throughout the recruitment cycle.
• Generate ad-hoc recruiting reports to support Recruiters.
• Maintain data accuracy across HR systems by frequent coordination with Recruiters and the HR Strategy & Operations team.
• Utilize Workday fully and seek ways to optimize recruiting processes.
• Keep the Talent Acquisition document repository updated as procedures evolve.
• Onboard vendors and handle Talent Acquisition-related invoices.
• Administer the Talent Acquisition ticketing system and ensure service level agreements are met.
• Supervise recruiting coordination by external partners, ensuring consistency and quality.
• Conduct audits of processes and outputs to identify areas for improvement and mitigate risks.

Required Skills and Qualifications

• Bachelor's degree in Business Administration, Management, Social Work, or a relevant discipline.
• Preferred coursework in project management, client relations, and organizational development.
• Excellent verbal and written communication skills to engage effectively with clients, colleagues, and executives.
• Strong analytical capabilities to promptly assess challenges and implement solutions.
• Highly organized, capable of managing multiple clients, tasks, and resources.
• Proficient in Microsoft Office applications (Word, Excel, Outlook) and familiar with CRM or customer support platforms.
• Comfortable with data management and report generation related to client interactions.
• One to three years of experience in recruitment or administrative support roles.
• Hands-on experience with Workday and automated recruiting tools.
• Proven interpersonal skills to communicate tactfully and professionally across organizational levels.
• Familiarity with tools such as Canva, Sterling, Gmail, Google Docs, Google Slides, Forms, and Sheets.
• Experienced in multitasking and managing complex coordination efforts.
• Experience utilizing Workday's recruiting functions.
• Detail-oriented with strong organizational skills.
• Knowledge of ServiceNow is advantageous.

Additional Information

This role requires W2 candidates only. The Stefanini Group emphasizes transparent hiring practices; every candidate will have a direct conversation about the job and recruitment procedure. Stefanini is a global IT consulting firm with CMM Level 5 certification, serving diverse markets worldwide including financial services, manufacturing, telecommunications, and public sectors.