Executive Assistant

About the Role

Impact Staffing International is recruiting an Executive Assistant / Office Operations Coordinator for an expanding investment management company based in Los Angeles, CA. This hybrid position involves working onsite four days a week with remote work on Wednesdays, supporting a collaborative office of 12 employees. The role provides direct assistance to top executives, blending executive support, investor relations, office administration, and team coordination.

Responsibilities

• Serve as a primary support partner to senior leadership and the team by managing executive and administrative tasks.
• Coordinate meetings, manage investor inquiries by triaging questions and escalating as appropriate.
• Assist with office operations to maintain a smooth daily workflow.
• Provide support for special projects, meeting preparation, and follow-up activities.
• Act as first responder for investor portal access issues, K-1 tax document requests, reports, and quarterly distribution queries.
• Greet occasional visitors, though foot traffic is minimal and the office environment is informal with limited voicemail and phone coverage.

Requirements

• Exceptional organizational skills with the ability to manage diverse responsibilities independently and with sound judgment.
• Strong communication skills and practical problem-solving, especially in handling and prioritizing investor relations concerns before involving executives.
• Previous experience as an executive assistant, in office management, or team support roles.
• Familiarity with Microsoft PowerPoint to aid in meeting preparation and presentations.
• Willingness and capability to quickly learn the company's investor portal and effectively address related inquiries.
• Comfort using AI tools is an advantage.

Work Location and Environment

• Work is based at the company's Los Angeles office (ZIP code 90025).
• Hybrid schedule with remote work on Wednesdays and onsite presence the other four weekdays.
• The office has a small team of about 12 people and interaction is predominantly with C-level executives.

Compensation and Benefits

• Salary starts competitively at $100,000 per year plus eligibility for a 20% discretionary bonus.
• Comprehensive benefits package including full health, dental, and vision coverage.
• Generous paid time off (PTO) policy provided.