Executive Assistant
Los Angeles, Canada (Hybrid) · पूर्णवेळ
अर्ज करणारे पहिले व्हा
- अनुभव
- कोणतेही
- पगार
- USD 100,000 / year
- रिक्त जागा
- 1
- पोस्ट केले
- ६ तासांपूर्वी
- कार्य मोड
- संकरित
- सारांश
- अर्ज करणे आवश्यक आहे
तुम्ही जिथे काम कराल
नोकरीचे वर्णन
About the Role
Impact Staffing International is recruiting an Executive Assistant / Office Operations Coordinator for an expanding investment management company based in Los Angeles, CA. This hybrid position involves working onsite four days a week with remote work on Wednesdays, supporting a collaborative office of 12 employees. The role provides direct assistance to top executives, blending executive support, investor relations, office administration, and team coordination.
Responsibilities
- Serve as a primary support partner to senior leadership and the team by managing executive and administrative tasks.
- Coordinate meetings, manage investor inquiries by triaging questions and escalating as appropriate.
- Assist with office operations to maintain a smooth daily workflow.
- Provide support for special projects, meeting preparation, and follow-up activities.
- Act as first responder for investor portal access issues, K-1 tax document requests, reports, and quarterly distribution queries.
- Greet occasional visitors, though foot traffic is minimal and the office environment is informal with limited voicemail and phone coverage.
Requirements
- Exceptional organizational skills with the ability to manage diverse responsibilities independently and with sound judgment.
- Strong communication skills and practical problem-solving, especially in handling and prioritizing investor relations concerns before involving executives.
- Previous experience as an executive assistant, in office management, or team support roles.
- Familiarity with Microsoft PowerPoint to aid in meeting preparation and presentations.
- Willingness and capability to quickly learn the company's investor portal and effectively address related inquiries.
- Comfort using AI tools is an advantage.
Work Location and Environment
- Work is based at the company's Los Angeles office (ZIP code 90025).
- Hybrid schedule with remote work on Wednesdays and onsite presence the other four weekdays.
- The office has a small team of about 12 people and interaction is predominantly with C-level executives.
Compensation and Benefits
- Salary starts competitively at $100,000 per year plus eligibility for a 20% discretionary bonus.
- Comprehensive benefits package including full health, dental, and vision coverage.
- Generous paid time off (PTO) policy provided.