Executive Admin / Chief of Staff

About the Company

This innovative financial technology startup provides comprehensive payment services to mid-market companies. Their mission is to transform the way individuals and organizations manage payments and financial transactions, blending cutting-edge technology with exceptional customer service to simplify, secure, and democratize financial management.

Role Overview

We are seeking a highly organized, proactive, and resourceful Executive Admin / Chief of Staff to support the CEO and contribute significantly to the company's growth and future development.

Key Responsibilities

• Deliver senior-level administrative assistance to the CEO and leadership team, managing calendars, scheduling appointments, and coordinating travel plans.
• Oversee and prioritize the CEO's inbox to ensure prompt and efficient handling of correspondence.
• Prepare meeting agendas, record minutes, and follow up on action items as required.
• Serve as a liaison between the CEO and both internal and external stakeholders to maintain clear communication.
• Assist in creating presentations, reports, and materials for various meetings.
• Organize company events such as offsite meetings, team-building exercises, and board meetings.
• Manage office operations and facilities to guarantee a productive and pleasant work atmosphere.
• Support onboarding processes for new hires, including logistical coordination for orientation and training.
• Collaborate with different departments to improve operational efficiency and support strategic projects.
• Provide assistance to the CEO on special projects and miscellaneous tasks as needed.

Qualifications

• At least 5 years of experience in executive support, office management, or related roles, ideally within a startup environment.
• Outstanding organizational and time-management abilities capable of balancing multiple priorities simultaneously.
• Superior written and verbal communication skills for interacting professionally with diverse stakeholders.
• A proactive mindset combined with exceptional problem-solving skills and meticulous attention to detail.
• Familiarity with Microsoft Office Suite, Google Workspace, and project management software.
• High discretion and confidentiality when handling sensitive information.
• Bachelor's degree in Business Administration or a related discipline is preferred.
• Experience in financial technology and marketing sectors is advantageous.

What the Company Provides

• Competitive salary along with comprehensive health, dental, and vision insurance benefits.
• 401k plan with a 6% company match.
• Generous paid vacation time and leave policies.
• A dynamic and fast-moving work setting where individual contributions directly affect company success.
• Opportunities for career growth and professional advancement.
• Collaboration with a passionate team dedicated to innovating the fintech industry.

Equal Opportunity Employer

The company values diversity and inclusion and is committed to building a diverse workforce.