Associate - Travel and Administration

About the Role

We are seeking an Associate for Travel and Administration to join a healthcare company located in Indiranagar, Bengaluru. This position primarily focuses on coordinating travel arrangements with a blend of administrative duties, requiring an immediate joiner. The working hours are from 9:30 AM to 6:15 PM.

Key Responsibilities

• Manage and coordinate both domestic and international travel bookings for air, rail, and road transportation.
• Provide comprehensive visa assistance including documentation, follow-ups, and coordination.
• Assist with currency exchange services ensuring travelers receive timely support.
• Organize travel insurance policies for all official trips.
• Prepare invitation letters needed for visa and travel formalities.
• Arrange local cab transportation via services like Ola, Uber, and others for employees.
• Oversee local travel and logistical support for visitors and staff.
• Assist in the planning and execution of conferences, meetings, and corporate events including managing venue coordination, accommodation, and transport for participants.
• Support administrative tasks and office operations as required by the administration team.
• Maintain accurate travel records, track expenses, and manage vendor relationships.
• Negotiate with travel providers to optimize costs and ensure service quality.
• Develop and implement Standard Operating Procedures and guidelines for travel and administration functions.

Skills and Qualifications

• Graduate degree in any discipline.
• Between 2 to 5 years of experience in travel coordination and administrative roles.
• Strong understanding of domestic and international travel processes, visa procedures, forex, travel insurance, and booking tools.
• Proficient in Microsoft Office and comfortable using various travel booking software.
• Highly organized and oriented towards working with people.

Additional Information

This is an urgent hiring initiative for a healthcare company, welcoming immediate joiners. The role splits roughly into 80% travel coordination and 20% administrative duties.