Assistant Manager/Manager, CEO Office

Overview

NUS-ISS is looking for a detail-oriented and proactive Assistant Manager/Manager to join the CEO Office administration team. This role involves spearheading operational efficiency and administrative tasks, facilitating smooth coordination among the CEO, Board of Directors, and internal teams through comprehensive logistical planning and effective communication.

Key Responsibilities

• Organize and coordinate Board of Directors meetings, including scheduling, logistics, and administrative support.
• Compile, consolidate, and distribute meeting materials for the Board.
• Take precise minutes during meetings, draft detailed documentation, and ensure timely dissemination to participants.
• Monitor and follow up on action items to guarantee accountability and prompt completion within the organization.
• Arrange meetings and manage expense claims for senior management.
• Assist in preparing reports, presentations, and other business documents.
• Maintain proper documentation and filing systems for essential records.
• Support departmental budget management, procurement processes, vendor interactions, and invoice verification adhering to internal policies.
• Ensure efficient office operations, including managing supplies and offering assistance to staff.
• Participate in projects and undertake additional tasks as assigned by the CEO Office.

Qualifications and Skills

• Diploma in Secretarial Studies or Bachelor's Degree in Business Administration.
• At least 8 years of relevant experience as a Personal Assistant or Executive Assistant, with a minimum of 3 years supporting Senior Management directly.
• Strong writing abilities particularly in producing detailed meeting minutes.
• Excellent organizational skills and ability to manage stakeholders effectively.
• Resourcefulness in problem-solving and capability to prioritize multiple tasks and projects.
• Disciplined and professional approach to handling confidential matters.

Additional Information

Job Requisition ID: 33313

Location: Kent Ridge Campus, Singapore

Employee Category: Executive & Administrative

University-Level Unit: NUS-ISS

Faculty/Department: Management

Posting Date: 12/06/2026