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Role overview

An established law firm is looking for an Administrator/Junior Secretary to support its Development Sales team within the Real Estate & Projects division in London. The wider real estate practice is central to the firm’s work and handles a broad mix of property matters for clients ranging from social housing providers and care-home operators to private developers, covering developments from small schemes to very large sites, along with portfolio and street property acquisitions and disposals.

This position suits a highly organised, proactive person with strong attention to detail who can deliver full secretarial and administrative assistance to the team while helping maintain high client service standards.

Job details

Salary: £28,860

Location: London

Reporting to: Amber Cooper, Secretary Coordinator

Experience: Prior experience in a similar position is preferred, and a CILEx Diploma for Legal Secretaries is desirable but not mandatory.

Interview process: A single in-person interview stage.

Key duties

Carry out routine office and administrative tasks such as filing, printing, scanning, and tracking incoming post and courier deliveries.
Prepare and send completed documents, including the creation of cover letters.
Support the shared secretary inbox by handling a variety of additional tasks.
Draft bills and manage invoices as well as completion monies.
Help fee-earners with opening new matters and files.
Answer client calls, direct them appropriately or take messages, and communicate with external contacts.
Monitor completion monies to ensure they are released promptly.
Use the firm’s search provider to place searches.
Keep physical and digital files organised, accurate, and up to date.
Step in to provide cover and support for other secretaries when needed.

Candidate profile

A CILEx Diploma for Legal Secretaries is advantageous, though not required.
Strong accuracy and a consistent commitment to high-quality work are essential.
You should be able to take initiative and work in a self-directed way.
Good workload management and prioritisation skills are needed to support team efficiency.
Fast typing skills of 50+ words per minute are required, along with relevant legal secretarial experience.
Experience with both audio typing and copy typing is expected.
Advanced proficiency in Microsoft and internet-based applications is necessary.
You must be comfortable coordinating large Word documents.
Excellent written and spoken communication skills are important.
The role requires the ability to communicate information clearly and succinctly to clients and outside organisations.

Additional information

This is a full-time office-based role in London. The interview process consists of one in-person stage.

Administrator/Junior Secretary