Office Manager

About the Role

MBx Infra India Private Limited seeks a seasoned Office Manager to oversee the administrative and operational aspects of our Real Estate & Construction enterprise. The prospective candidate should possess established experience in managing office functions, documentation, project coordination, HR processes, MIS reporting, and vendor relations specifically within the Real Estate or Construction sectors.

Key Responsibilities

• Oversee comprehensive office administration and daily business operations.
• Liaise effectively with Sales, CRM, Site Engineers, Project Managers, and Directors.
• Organize and maintain client records, project documentation, legal agreements, quotations, and contracts.
• Manage HR activities including attendance tracking, leave management, onboarding procedures, employee data maintenance, and enforcing office discipline.
• Coordinate with the Accounting department regarding invoices, payments, expense documentation, and MIS report generation.
• Handle office inventory, vendor relationships, procurement tasks, and facility upkeep.
• Arrange meetings, document Minutes of Meeting (MOM), and monitor follow-up actions on pending items.
• Generate and maintain reports spanning sales, project progress, collections, customer inquiries, and overall office performance.
• Ensure adherence to company policies and safeguard the confidentiality of corporate information.
• Provide support to Directors in day-to-day business planning and operational coordination.

Candidate Requirements

• Possess a Bachelor’s degree; MBA or BBA qualifications are preferred.
• Have 3 to 7 years of proven experience as an Office Manager or Admin Manager.
• Prior experience in Real Estate, Construction, Infrastructure, Builder, or Developer companies is mandatory.
• Proficient in Microsoft Excel, Word, PowerPoint, and professional email communication.
• Demonstrate strong leadership, team management capabilities, comprehensive documentation, and reporting skills.
• Capable of coordinating multi-departmental activities and meeting stringent deadlines.

Preferred Skills

• Office Administration expertise
• Knowledge of Real Estate Operations
• Experience with Construction Documentation
• Competence in MIS Reporting
• Advanced Microsoft Excel skills
• Vendor Management
• HR Coordination
• Team Leadership
• CRM Collaboration
• Client Interaction and Coordination
• Documentation and Record Keeping
• Inventory Management
• Leadership and Problem Solving
• Effective Time Management

Benefits and Work Environment

• Competitive salary package
• Performance-based bonuses
• Opportunities for career advancement
• Professional and supportive work environment
• Long-term job security
• Opportunity to take a leadership role

Preferred Candidate Profile

• Proven Real Estate, Construction, Builder, or Infrastructure industry experience
• Availability for immediate joining
• Strong administrative and team management skills