Executive & Administrative Assistant

About the Role

This position offers a unique opportunity to support an award-winning entrepreneur, Ansh Malhotra, whose mission is to propel small businesses by delivering exceptional web and app design solutions. As the Executive & Administrative Assistant, you will be a pivotal member of a dynamic team, helping scale operations and provide outstanding administrative support while working 100% remotely from anywhere in the world.

Key Responsibilities

• Oversee daily administrative functions such as managing the CEO’s inbox, calendar, and phone calls.
• Serve as the communication bridge between the CEO, internal teams, and clients to ensure smooth coordination.
• Manage office and business administrative duties including handling office calls and vendor relationships.
• Handle repetitive client-related tasks efficiently, ensuring consistent quality.
• Perform data administration tasks including maintaining data on Excel and Google Sheets.
• Coordinate logistics for important business and occasionally personal purchases.
• Choose thoughtful gifts for the CEO's spouse, reflecting personal touch.
• Act as the main point of contact for employees, clients, and accountants.
• Arrange travel plans and itineraries for the CEO and team as required.

Candidate Profile

• Demonstrate trustworthiness with high professional standards, discretion, and confidentiality in handling sensitive information.
• Possess excellent verbal and written communication skills, presenting information clearly and accurately.
• Be highly organized, detail-oriented, and proactive in streamlining processes and predicting needs.
• Adapt quickly to changing priorities and challenges, thriving in fast-paced settings requiring swift problem-solving.

Required Qualifications and Experience

• Minimum of 2 years supporting CEOs or high-level executives, with proven experience managing fluctuating demands.
• Ability to make decisive judgments and respond constructively to direct feedback.
• Strong interest and foundational knowledge in design and development-related projects is advantageous.
• Exceptional focus on accuracy, quality, and delivering polished outcomes under pressure.

Additional Information

We encourage applicants from diverse and non-traditional backgrounds to apply. To demonstrate your attention to detail, please include the word ‘Mountain’ somewhere in your application. A brief video (up to 3 minutes) answering five specific questions is requested to better understand your alignment with the role.

Feel free to inquire about the hiring process and benefits upon application.