仕事内容

About the Role

This position offers a unique opportunity to support an award-winning entrepreneur, Ansh Malhotra, whose mission is to propel small businesses by delivering exceptional web and app design solutions. As the Executive & Administrative Assistant, you will be a pivotal member of a dynamic team, helping scale operations and provide outstanding administrative support while working 100% remotely from anywhere in the world.

Key Responsibilities

Oversee daily administrative functions such as managing the CEO’s inbox, calendar, and phone calls.
Serve as the communication bridge between the CEO, internal teams, and clients to ensure smooth coordination.
Manage office and business administrative duties including handling office calls and vendor relationships.
Handle repetitive client-related tasks efficiently, ensuring consistent quality.
Perform data administration tasks including maintaining data on Excel and Google Sheets.
Coordinate logistics for important business and occasionally personal purchases.
Choose thoughtful gifts for the CEO's spouse, reflecting personal touch.
Act as the main point of contact for employees, clients, and accountants.
Arrange travel plans and itineraries for the CEO and team as required.

Candidate Profile

Demonstrate trustworthiness with high professional standards, discretion, and confidentiality in handling sensitive information.
Possess excellent verbal and written communication skills, presenting information clearly and accurately.
Be highly organized, detail-oriented, and proactive in streamlining processes and predicting needs.
Adapt quickly to changing priorities and challenges, thriving in fast-paced settings requiring swift problem-solving.

Required Qualifications and Experience

Minimum of 2 years supporting CEOs or high-level executives, with proven experience managing fluctuating demands.
Ability to make decisive judgments and respond constructively to direct feedback.
Strong interest and foundational knowledge in design and development-related projects is advantageous.
Exceptional focus on accuracy, quality, and delivering polished outcomes under pressure.

Additional Information

We encourage applicants from diverse and non-traditional backgrounds to apply. To demonstrate your attention to detail, please include the word ‘Mountain’ somewhere in your application. A brief video (up to 3 minutes) answering five specific questions is requested to better understand your alignment with the role.

Feel free to inquire about the hiring process and benefits upon application.

Executive & Administrative Assistant