Permanent Full-Time Payroll Officer 1

Position Summary

The Trillium Lakelands District School Board is seeking applications for a permanent, full-time Payroll Officer 1 based at the Lindsay Education Centre. This role is available immediately and replaces an existing position within the payroll team.

Key Responsibilities

• Process bi-weekly payroll including uploading and auditing schedules, timesheets, and attendance to ensure accuracy and completeness.
• Verify, review, and create staffing notifications ensuring proper pay adjustments, deductions for long-term disability, pensions, union and tax exemptions, accruals, and banking changes.
• Calculate and enter manual payroll adjustments such as statutory holiday pay, benefits deductions, retroactive pay, and terminations.
• Manage remittances to third-party stakeholders as required.
• Ensure compliance with Collective Agreements and relevant Government Legislation.
• Prepare and issue Records of Employment and verify earnings with Service Canada.
• Distribute TD1 forms annually and update payroll exemptions accordingly.
• Support monthly and year-end payroll balancing activities.
• Engage in frequent verbal and written communication with employees, management, unions, and government bodies.
• Create and provide reports for various departments as requested by the Payroll Supervisor or designate.
• Cover additional payroll responsibilities during colleague absences or busy periods.
• Undertake other payroll-related duties and projects as assigned.

Qualifications and Skills

• Secondary school diploma plus a two-year college diploma in payroll, accounting, or business administration.
• At least two years of payroll experience, preferably including knowledge of collective agreements and pensions.
• Payroll Compliance Professional (PCP) certification from the National Payroll Institute is preferred.
• Capability to operate effectively in a fast-paced environment, meeting strict deadlines while maintaining focus and attention to detail.
• Strong organizational skills with adaptability to last-minute changes.
• Excellent analytical, problem-solving, mathematical, verbal, and written communication abilities.
• Proficient with computerized payroll systems, Microsoft Excel, Word, Gmail, Google Sheets, and Atrieve software.
• Able to work independently as well as collaboratively within departmental and cross-departmental teams.
• Discretion and sound judgment in handling large volumes of confidential information.

Additional Details

Working Hours: 35 hours per week, Monday to Friday

Location: Lindsay Education Centre, Lindsay, Ontario, Canada

Salary: Starting at $34.87 per hour with a maximum of $40.68 per hour

Union Status: Point Band 12 (Unionized Position)

Benefits: Inclusive health and dental plan, OMERS pension plan, short and long-term disability coverage.

Equal Opportunity and Accessibility

The Trillium Lakelands District School Board is committed to equity, diversity, and inclusion. Applications from individuals with diverse backgrounds and lived experiences, including marginalized groups, are encouraged.

The Board adheres to the Accessibility for Ontarians with Disabilities Act (AODA). Candidates requiring accommodation during any recruitment phase are invited to contact the Human Resources Services Staffing Officer.

Application Instructions

Applicants should submit their experience and qualifications by Sunday, July 26, 2026, at 4:00 pm to the Human Resources Services Officer for Support Staff. Submission formats accepted are PDF and DOCX. Only candidates selected for interviews will be contacted.