Executive Assistant to Chief Executive Officer

About the Role

We are seeking a highly organised and experienced Executive Assistant to provide dedicated support to a prominent entrepreneur and CEO managing multiple ventures in public markets, investment, and life sciences. This full-time, on-site position is located in Dublin 2 and demands thriving in a fast-paced, senior-level environment.

Key Responsibilities

• Handle large volumes of email correspondence across several busy inboxes efficiently.
• Manage complex calendar arrangements and schedule meetings spanning multiple time zones.
• Provide audio typing services and support with email dictation.
• Arrange travel logistics including flights, accommodation, transportation, and comprehensive itineraries.
• Assist with employee onboarding and offboarding processes along with HR administrative duties.
• Maintain and regularly update an extensive contacts database.
• Coordinate internal and external meetings seamlessly.
• Oversee general office administration such as filing, ordering stationery, booking rooms, and document handling.
• Process Anti-Money Laundering (AML) documentation promptly and accurately.
• Manage expenses, receipts, and credit card reconciliations to ensure financial accuracy.
• Welcome clients and prepare meeting rooms ahead of engagements.

Required Experience and Skills

• At least four years' experience in a comparable Personal Assistant or Executive Assistant capacity.
• Outstanding verbal and written communication capabilities.
• Meticulous attention to detail paired with excellent organisational aptitude.
• Capability to manage sensitive information confidentially and with discretion.
• Proficiency in Microsoft Office suite, especially Outlook, Word, Excel, and PowerPoint.
• A proactive mindset with strong initiative and diligent follow-up skills.
• Effective prioritization skills within a demanding and high-volume workload.

Benefits

• Annual entitlement of 25 days holiday plus all bank holidays and an additional company holiday for Good Friday.
• Health insurance coverage as part of employee benefits.