Administrative Assistant

About the Company and Role

Strategic Staffing Solutions represents a global leader in investment banking, securities, and investment management with a heritage spanning over 150 years, serving clients worldwide including corporations, financial institutions, governments, and individuals.

Due to expansion at their New York office, there is an opening for a highly driven Administrative Assistant who will provide flexible support across various teams within the Asset & Wealth Management division.

Key Responsibilities

• Offer versatile administrative assistance to multiple teams, providing coverage as needed within a collaborative work environment.
• Manage calendars across various time zones and prioritize meeting requests, including organizing complex meetings and coordinating phone/video conferences for assigned teams.
• Handle a substantial volume of incoming calls professionally, taking accurate messages while interacting with senior business leaders and clients.
• Coordinate travel logistics and itineraries as required.
• Process expense reports promptly for team members under your coverage.
• Arrange internal and client meetings both on and off-site, including working with conference services for room bookings, catering, guest registration, and preparation of meeting materials.
• Perform general administrative tasks such as copying, scanning, mailing, archiving, and other ad hoc duties as assigned.
• Manage highly sensitive client information with the utmost confidentiality.
• Stay informed of team priorities and provide necessary support.
• Comply with regulations and secure appropriate approvals where necessary.

Candidate Requirements

• Proven experience as an Administrative Assistant supporting executives within a complex setting, preferably in financial services, private sector, or government.
• Able to adapt and function effectively in a fast-paced environment, supporting multiple teams and executives as necessary.
• Excellent teamwork and interpersonal skills, with a willingness to collaborate within local and global assistant teams.
• Strong multitasking and prioritization capabilities in a busy environment.
• Superior written and oral communication skills with a professional demeanor.
• Highly detail-oriented and organized, able to prioritize tasks even during periods of high workload.
• Quick learner, proactive, and able to anticipate needs independently.
• Committed to maintaining integrity, professionalism, and diplomacy at all times.
• Proficient with MS Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with travel and expense management tools such as SAP Concur or AMEX Global Business Travel.

Compensation and Employment Details

• This is a 12-month contract position with the possibility of extension.
• The pay rate ranges from $32 to $35 per hour.
• Work will be carried out fully onsite at the New York office.
• This role offers valuable career experience with a renowned global financial institution.