Office Manager - Non-Profit Organization

Overview

This full-time position is for an Office Manager at a non-profit organization located in St Johns, Newfoundland and Labrador, Canada. The role demands working on site to maintain optimal office operations in support of the organizations goals.

Languages

Fluency in English is required.

Education and Experience

• A Bachelors degree or an equivalent combination of experience and education is necessary.
• Preferred fields of study include fine arts, art studies, business, or commerce.
• No previous work experience is mandatory as training will be provided.

Key Responsibilities

• Conduct research to support various office functions.
• Type and proofread correspondence, forms, and other documents ensuring accuracy.
• Provide training to staff members as needed.
• Organize and confirm appointments systematically.
• Address employee inquiries and manage complaints effectively.
• Perform basic bookkeeping activities to maintain financial records.
• Coordinate the preparation and review of reports.
• Manage contracts associated with office operations.
• Welcome visitors and guide them to the appropriate contacts or service areas.
• Establish and enforce office procedures and routine operations.
• Answer phone calls, relay messages, and manage electronic inquiries promptly.
• Enter data accurately into systems.
• Deliver excellent customer service to internal and external stakeholders.
• Collaborate with management, union representatives, and human resources consultants.
• Order and maintain inventory of office supplies.
• Analyze employee data and information to support HR and management decision-making.
• Arrange travel plans, itineraries, and reservations as required.
• Partner with the marketing department to understand and disseminate marketing communications to relevant field personnel.
• Handle opening and distribution of mail and other materials.