Executive Assistant

Role overview

Damovo Ireland is looking for a seasoned and driven Executive Assistant to partner with senior leaders and keep the Sandyford office running smoothly. The role sits within a global, multicultural ICT environment where you will help coordinate priorities, handle logistics, and support high-level decision-making. In addition to executive support, you will also be responsible for the everyday coordination of the office, helping maintain a professional, organised, and welcoming workplace.

This is an on-site role with a requirement to work from the office three days each week. Applications are welcome from candidates with varied professional backgrounds, provided they bring excellent organisational ability, strong judgement, and a collaborative mindset.

Key responsibilities

• Provide discreet and thorough day-to-day support to C-level executives, staying ahead of administrative and logistical needs.
• Arrange internal and external meetings and conferences, including sending invitations, preparing agendas, recording and sharing minutes and action points, and managing follow-up items.
• Monitor action items and deliverables on behalf of senior leadership.
• Maintain complex calendars and coordinate schedules across stakeholders.
• Organise international travel and handle all related preparation.
• Work with Marketing to coordinate employee and customer events.
• Oversee office operations, including admin coordination, facilities support, vendor liaison, and making sure staff have the tools and support they need to work efficiently.
• Create PowerPoint presentations, reports, and spreadsheets as needed.
• Process business expenses accurately.
• Deliver general administrative and office assistance, along with other ad hoc duties as required.

Experience and skills

• At least three years of recent experience supporting senior-level executives in an executive assistant capacity.
• Strong working knowledge of Outlook, Excel, and PowerPoint at an advanced level.
• High standards of accuracy and a strong eye for detail.
• Proven experience planning travel from start to finish.
• Highly organised, self-directed, and motivated.
• Excellent spoken and written communication skills.
• Proactive, hardworking, and focused on delivering results.
• Positive approach with the ability to manage priorities and deadlines effectively.
• Ability to handle confidential information with complete discretion.

Work arrangement

The position is based in Sandyford, Dublin, and requires on-site attendance three days per week.