Payroll Specialist

About Missionwell

Missionwell partners with nonprofit and faith-based organizations, providing comprehensive HR, payroll, finance, and administrative support that enables clients to work confidently and compassionately in their communities.

Position Overview

This part-time role focuses on managing precise, timely, and compliant payroll services across several clients. Ideal candidates have existing payroll knowledge and the ability to handle deadlines and multiple systems with minimal supervision.

Key Duties

• Accurately process payrolls for assigned clients following diverse schedules and workflows.
• Verify timecards, payroll adjustments, deductions, reimbursements, final payments, and other payroll elements for correctness and completeness.
• Perform payroll report reconciliations, detect irregularities, and escalate compliance or discrepancy issues.
• Ensure adherence to California payroll regulations, including overtime, wage statements, sick leave, meal and rest breaks, and final payout timing.
• Maintain up-to-date employee and payroll records within payroll systems, HRIS, timekeeping, and shared platforms.
• Address routine payroll inquiries, investigate concerns, document solutions, and safeguard confidential data.
• Spot repetitive problems or inefficiencies and propose practical enhancements.

Candidate Profile

• One to three years’ hands-on payroll processing experience.
• Thorough understanding of payroll cycles, time tracking, benefit deductions, gross-to-net calculations, reporting, and reconciliation.
• Strong familiarity with California-specific payroll rules preferred.
• High accuracy, discretion, and dedication to timely completion of tasks.
• Ability to manage multiple payroll schedules and meet deadlines without oversight loss.
• Quick learner with a proactive and adaptable approach toward process improvements.
• Comfortable using spreadsheets, collaborative files, email, Teams, and payroll/HRIS platforms.
• Experience with systems like ADP, BambooHR, Gusto, isolved, Paychex, Paylocity, or Rippling is advantageous.

Work Environment & Requirements

• Position is part-time with approximately 20 hours per week.
• Preferred working hours Monday through Friday, 9:00 a.m. to 1:00 p.m. Pacific Time, with flexible scheduling based on client demands.
• Fully remote, requiring applicants to live in AZ, CA, CO, FL, GA, IL, MT, NC, NV, or TN.
• Must have a private, distraction-free workspace enabling confidential discussions and efficient remote performance.
• Reliable internet connectivity is essential; an internet stipend is provided.
• Role entails routine reading, communication, calculations, prolonged sitting/typing, and repetitive hand/arm movements.

Additional Expectations

• Maintain up-to-date task tracking in project management tools and submit consistent time records.
• Stay informed on organizational communications and progress quarterly professional development plans with supervisor support.
• Protect all confidential information related to the role.
• Participate in scheduled team and staff meetings as required and perform other related duties.

Compensation

Hourly wage ranges from $21 to $26, determined by payroll experience level, California payroll expertise, familiarity with payroll systems, and overall qualifications.

Equal Opportunity Statement

The employer is an equal opportunity provider, valuing diversity and compliant with laws safeguarding against discrimination based on various personal and protected characteristics.