Facilities Coordinator - Campus & Collegiate Life Services

Role Overview

We are seeking a Facilities Coordinator with experience in building maintenance who thrives in a dynamic environment involving both a variety of tasks and extensive interaction with people. This role is embedded within the Operations & Facilities Team at the University of Otago and involves managing maintenance activities across a range of residential university flats, housing, and undergraduate college buildings.

Key Responsibilities

• Organising, scheduling, and responding to various maintenance tasks including reactive, corrective, and planned work.
• Coordinating with both internal teams and contracted trade services to execute repairs, replacements, and renewals related to building infrastructure.
• Performing some hands-on maintenance tasks, utilizing your particular skills and abilities.
• Collaborating closely with the pastoral care and welfare team to support the maintenance program effectively.

Work Environment and Duties

The role requires management of a substantial portfolio and the ability to maintain a high productivity pace, working independently or as part of a team. Significant administrative responsibilities and regular coordination with trades and suppliers are expected to ensure an efficient and safe maintenance program.

Candidate Profile and Skills

• Self-driven, energetic, and well-organized individual with experience in facilities maintenance, able to work with minimal supervision.
• Ability to cooperate effectively with student welfare and trade teams to maintain safe and comfortable residential accommodations.
• Strong organizational, planning, and computer-based skills.
• Experience in building, facilities maintenance, or the construction industry.
• Familiarity with building construction procurement and contract management.
• Understanding of applicable legislation such as the Building Act and Health and Safety Act.
• Knowledge of domestic and commercial building compliance standards.
• General comprehension of materials, equipment, and various sub-trades within the construction sector.
• Pastoral care experience is considered beneficial.
• Good critical thinking and problem-solving capabilities.
• Possession of a full New Zealand driver's licence.

About The Team

The Property Operations department manages facilities and related services for the University’s built environment. Facilities Coordinators in this role work directly alongside the Campus and Collegiate Life Services (CaCLS) team to ensure university accommodation facilities remain safe and comfortable for occupants.

Additional Details

• This is a permanent, full-time role requiring 37.5 hours per week, based in Ōtepoti, Dunedin.
• The annual salary range for this position is $69,931 to $74,609, with a maximum potential of $80,285.
• Employees receive 6.75% superannuation contributions and an allowance for a cell phone.
• Annual leave entitlement is five weeks.
• Opportunities for in-house training are available.
• Applicants must have legal rights to live and work in New Zealand.
• The University celebrates diversity and inclusion, honouring Te Tiriti o Waitangi, valuing staff contributions from a variety of backgrounds and perspectives.

Application Process

Candidates interested should prepare a CV and cover letter quoting reference number 2601072. Applications will be reviewed upon receipt, and invited interviews may occur before the closing date, Sunday 26 July 2026. The University reserves the right to close the position early.