Facilities Administrator

Job Overview

Join CBRE Asia Pacific as a Facilities Administrator, providing comprehensive administrative and operational assistance to the Facilities Management team supporting a significant commercial property portfolio in Wellington, New Zealand. This role centers on delivering excellent customer service and ensuring smooth day-to-day operations across the site, while maintaining strong partnerships with internal stakeholders, service providers, and building occupants.

Key Responsibilities

• Deliver exceptional customer support and cultivate positive relationships with building occupants and stakeholders.
• Manage coordination of service providers and oversee daily site operations, including handling vendor relations, processing work orders, and resolving issues.
• Assist the Facilities Management team with administrative duties, documentation upkeep, and maintaining system data.
• Support health, safety, and environmental compliance by contributing to site inspections and monitoring basic requirements.
• Participate in ad hoc operational projects and assist with the use of internal digital systems and tools.

Candidate Profile

• Excellent verbal and written communication skills with a strong client-focused mindset.
• Previous experience in customer service or administrative roles, confidently managing concerns professionally.
• High attention to detail, well-organized, and capable of meeting deadlines efficiently.
• Ability to work independently, exercising sound judgment and critical thinking.
• Proficient with Microsoft Office 365 suite, particularly strong Excel skills.

Benefits and Workplace Culture

• Access to discounted Southern Cross healthcare insurance.
• Employee Assistance Program, wellbeing support resources, fitness passport, and two paid volunteer days annually.
• Collaborative and motivated team environment dedicated to individual success.
• Participation in development programs and networking groups, such as BE@CBRE, Women’s Network, NextGen, Parents at Work Program, First Nations Employee Group, and pathways for graduates and early career professionals.

Additional Information

CBRE is a global leader in commercial real estate services valuing diversity, integrity, respect, and excellence. We emphasize human interaction throughout our hiring practices and do not employ AI tools in decision-making processes. Candidates are requested to disclose any AI usage during application or interviews. The successful candidate must complete pre-employment background screening conducted by an external third party.